Lexington ISD | 160044529

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Lexington ISD

IFCB Posted : Apr 13, 2016

Bid Deadline : Monday, May 16, 2016

Questions Due By : Monday, May 9, 2016

Applicant Address : Lexington, TX 78947

IFCB ID : 160044529

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15” or “Basic Maintenance Template V15” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

Services and Equipment Requested :

UPDATE 4/19/16 NEW 470 #160044801 FILED TO CLARIFY 70 WAP AND 1 SWITCH BEING BID OUT. BID AND QUESTION DEADLINES EXTENDED.

CATEGORY TWO DISQUALIFICATION FACTORS:

· Vendors are required to submit bids via the template “Internal connections – Template V16 – 1” or “Basic Maintenance Template V16 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

CATEGORY TWO PROJECT DETAILS:

The district is replacing their current wireless access points and adding an additional 25 points. The additional points will need to be cabled into the network. Please include pricing for installation, activation, and/or initial configuration costs. We would like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates). Please also include a contract for services with your bid.

· High School: 1 x Dell POE 48 Port Switch or functional equivalent

· High School: 30 x Ubiquiti UAP-AC-Pro or functional equivalent

· Middle School: 15 x Ubiquiti UAP-AC-Pro or functional equivalent

· Elementary School: 25 x Ubiquiti UAP-AC-Pro or functional equivalent

There will be a voluntary walkthrough on Friday, April 29. Interested vendors will need to meet at the Admin Building at 10:00AM.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

CategoryTwoInternalConnections16.32.xlsm
BulkSubmissionInstructions68.pdf
InstructionsforC2Bids90.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Are we replacing a total of 70 APâ€™s? Or are the 25 in the Elementary School the new APâ€™s?

Answer:
We are replacing all of the current access points (50) with new access points. We are adding 20 additional access points to our 50 current access points.

The 470 that I pulled off USAC states to quote a router and not a switch. Then whats posted on the IFCB has a switch and not a router. Which one do I quote? Do I quote both?

Answer:
Please bid the switch. We will be filing a new 470 that correctly indicates the need for the switch and not router. Bids should still go through this IFCB.

What series of Dell Switch are you seeking? For example, N1500 series, N2000 series, N3000 series or Powerconnect.

Answer:
Dell Powerconnect.

Do the High School, Middle School, Elementary School all have LAN connectivity to one another? This will dictate the number of controllers that we will bid.

Answer:
Yes, All school are connected to the District Fiber Backbone.

Is there a specific model switch in mind such as the N3048 or N3048P? I want to make sure pricing is provided for what is desired or a proper equivalent. Thanks you.

Answer:
We do not have a particular model in mind.

Is plenum cabling required?

Answer:
No, plenum cable is not required.

The manufacture is stating that TX has some severe weather in the forecast and was wanting to know if they could do there walk through on 4/28/2016 instead of 4/29/2016? Thanks

Answer:
Yes, we will allow vendors to come out on site tomorrow, 4/28 at 4 pm. Go to the Admin Building.

I just found out about the change of dates for the walk through. Is any times available next week? Thank you,

Answer:
No additional walkthroughs will be scheduled.

Are new cable pulls required for the new WAP installation? If so, what type of cable? Cat5e, Cat6 Will the vendor need to provide patch panels/cables for the new WAPs?

Answer:
Are new cable pulls required for the new WAP installation?

Yes, 20 pulls

If so, what type of cable? Cat5e, Cat6

Will the vendor need to provide patch panels/cables for the new WAPs?

Are any of the WAPs in a "high reach" area such as a gym or auditorium necessitating a high lift?

Answer:
I answered the high reach, in the previous email - easy answer is no lift is required.

Can you share the Q&A from the walk-through? Thank you

Answer:
Walkthrough

All access points and attics are reachable via either attic ladder or step ladder.

4 buildings are glazed tile walls

1 is brick

2 are sheetrock

All 20 additional APs are to be installed in buildings with a common attic with cable ways already in place. New runs will be needed for the installation of the 20 APs.

The New High school will have the cabling installed by our construction contractor. These will all be new installations, only requiring to be attached and plugged in.

Placement of APs are in every other classroom, walls allow for signal penetration.

APs will not be installed in hallways as we have 2 hour fire corridors. Except for the new HS, cable drops are being installed as part of construction.

The new HS receives the new switch - rack will be provided.

Question deadline has been reached.