Liberty School District 14

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Mar 29, 2016

Bid Deadline : Monday, Apr 25, 2016

Questions Due By : Monday, Apr 18, 2016

Applicant Address : Mounds, OK 74047

IFCB ID : 160041463

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

· NETWORK UPGRADE/CATEGORY 2 – VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECT MUST ATTEND THE MANDATORY SITE VISIT. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

· MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Cat-Two-Internal-Connections–16.1” or “Cat-Two-Basic-Maintenance-Internal-Connections-16.1” or “Cat-Two-Managed-Internal-Broadband-Svcs-16.1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

Services and Equipment Requested :

CATEGORY TWO MANDATORY SITE VISIT:

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MUST ATTEND A MANDATORY WALKTHROUGHS SCHEDULED ON APRIL 13, 2016 FROM 10:00 AM – 12:00 PM. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND THE MEETING WILL BE DISQUALIFIED.

DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Cat-Two-Internal-Connections – 16.1” or “Cat-Two-Basic-Maintenance-Internal-Connections-16.1” or “Cat-Two-Managed-Internal-Broadband-Svcs-16.1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process. There should be 3 IC templates and 3 BMIC templates.

BMIC DISQUALIFICATION FACTOR: Bids listing only an hourly rate, and not a monthly or annual total will be disqualified.

BMIC DISQUALIFICATION FACTOR: Bids submitted must confirm that the company can service the equipment listed.

Project Details:

If applicant is requesting bids for equipment with specific make/model information, they will also accept bids for functional equivalents. Please provide maintenance costs on the switches only.

HS equipment:

1 x Extreme Networks Summit X440-24p switch – L3 PoE+ with 4 x shared gigabit SFP – rack mountable PoE+

10 x 1 Port Gigabit PoE Power over Ethernet Injector 48V/30W – 802.3at/802.3af Wall mountable – 110 V AC, 220 V AC input – 48 V output – 30 W

5 x UPS devices

MS equipment:

1 x Extreme Networks Summit X440-24p switch – L3 PoE+ with 4 x shared gigabit SFP – rack mountable PoE+

5 x UPS devices

ES equipment:

1 x Extreme Networks Summit X440-24p switch – L3 PoE+ with 4 x shared gigabit SFP – rack mountable PoE+

1 x Port Gigabit PoE Power over Ethernet Injector 48V/30W – 802.3at/802.3af Wall mountable – 110 V AC, 220 V AC input – 48 V output – 30 W

5 x UPS devices

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InstructionsforC2Bids11.pdf
BulkSubmissionInstructions67.pdf
CatTwoInternalConnection16.11.xlsm
CatTwoBasicMaintenanceInternalConnections16.156.xlsm

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Question deadline has been reached.