Aldo Leopold Charter School

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Mar 18, 2016

Bid Deadline : Friday, Apr 15, 2016

Questions Due By : Friday, Apr 8, 2016

Applicant Address : Silver City, NM 88061

IFCB ID : 160037714

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Cat-Two-Internal-Connections–16.1” or “Cat-Two-Basic-Maintenance-Internal-Connections-16.1” or “Cat-Two-Managed-Internal-Broadband-Svcs-16.1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project. Bids for individual components of a single project will be disqualified.

Services and Equipment Requested :

Local Phone Service – 4 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance Service – 4 lines, average of 250 minutes used monthly

Internet Access – Applicant currently has 100/20 Mb bandwidth. The terminating address for this circuit is 422 HW 180 E., Silver City, 88061. Please provide bids for 50 Mb, 100 Mb, 200 Mb and 300 Mb bandwidth. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. Applicant is requesting a payment plan of 3 years for construction costs of circuit.

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

Applicant will either install an internet connection to 2138 Hwy 180 East or a WAN connection between the buildings – not both.

Internet Access – The terminating address for this circuit is 2138 Hwy 180 East, Silver City, 88061. Please provide bids for 50 Mb, 100 Mb, 200 Mb and 300 Mb bandwidth. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. Applicant is requesting a payment plan of 3 years for construction costs of circuit.

WAN Connection –From 2138 Hwy 180 East, Silver City 88061 to 1422 Hwy 180 East, Silver City, 88061. Please provide bids for 100 Mb bandwidth and 1,000 Mb bandwidth. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support.

CATEGORY TWO VOLUNTARY SITE VISIT:

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND ONE OF TWO WALKTHROUGHS SCHEDULED ON FRIDAY, MARCH 25, 2016 OR FRIDAY, APRIL 1, 2016 BOTH FROM 01:00 PM – 3:00 PM. Meet Eric Ahner at 1422 Hwy 180 East, Silver City, NM 88061.

CATEGORY TWO PROJECT DETAILS:

See attached list of items applicant would like to purchase. If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would.

CATEGORY TWO DISQUALIFICATION FACTORS:

Vendors are required to submit bids via the template “Cat-Two-Internal-Connections – 16.1” for each individual school that is receiving equipment. Please name each template for the name of the school. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

DISQUALIFICATION FACTOR: SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InstructionsforC2Bids76.pdf
BulkSubmissionInstructions139.pdf
CatTwoInternalConnection16.134.xlsm
AldoLeopoldC2List.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Can you validate the address 2138 Hwy 180 East, Silver City, 88061 & 422 HW 180 E., Silver City, 88061. I do not show any current charter school locations at these address. I only show one location at 1422 US-180, Silver City, NM 88061. Please advise. Thank you

Answer:
The address 2138 HW 180 E. is a new location that we will be moving the middle school to. The other address should be listed as 1422 HW 180 E., Silver City, NM 88061. The “1” was dropped in front of the "422."

DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project. Bids for individual components of a single project will be disqualified. Does this imply that a bidder must bid on both Category 1 and 2 or just the individual components for each category, i.e. all of 1?

Answer:
That disqualification factor only applies to C2 – vendors are required to bid the entire C2 project, not just individual components.

1.What is your motivation for including caching on your form 470? 2.What are the key elements of your web traffic that you would like to cache? 3.What is the size of your core internet connection in Mbps? 4.How much bandwidth is used at peak times in Mbps? 5.How many devices connect to the internet concurrently at peal times? 6.By how much do you expect/plan to increase your bandwidth capacity & device count in the next 3 years?

Answer:
1.What is your motivation for including caching on your form 470?

If we have available funds, it seems that having a cache server would increase efficiency and reduce bandwidth. I would like our school to consider equipment necessary to cache.

2.What are the key elements of your web traffic that you would like to cache?

Internet searches and commonly visited sites.

3.What is the size of your core internet connection in Mbps?

Our max upload is 20Mbps and download is 100Mbps according to Comcast.

4.How much bandwidth is used at peak times in Mbps?

Unsure at this time.

5.How many devices connect to the internet concurrently at peal times?

I assume that this is peak time? I’m guessing 80 devices (30 wired and 50 wireless).

6.By how much do you expect/plan to increase your bandwidth capacity & device count in the next 3 years?

Device count increase, best guess – 60 devices (probably an increase of 120 devices at peak time).

Can you provide longitude/latitude coordinates to the 2138 HW 180 E. location and an address of an existing building that is in close proximity to the 2138 HW 180 E location so we can point our mapping software to the closest proximity.

Answer:
Coordinates for high school: 32°47'6.00”N by 108°15'35.26”W

Coordinates for middle school: 32°47'9.02”N by 108°15'12.90"W

1. Cabling - What type Cat6, Cat5 or cat5e, what is the approx run length, is Plenum-rated required, and is surface mounting material required or is in all in-wall and dropped ceiling 2. what model of Palo Alto Firewall is preferred 3. do the switches need PoE and what speed uplinks (1Gb or 10Gb) 4. Wireless - what model Aruba WAPS are currently installed 5. What model Aruba controller, or are they open to "cloud-managed

Answer:
1. Cabling - What type Cat6, Cat5 or cat5e, what is the approx run length, is Plenum-rated required, and is surface mounting material required or is in all in-wall and dropped ceiling . Category 6, non plenum rate.

2. what model of Palo Alto Firewall is preferred : PA200 or equivalent,

3. do the switches need PoE and what speed uplinks (1Gb or 10Gb)

Need PoE and 1Gb is fine.

4. Wireless - what model Aruba WAPS are currently installed: Model: APIN0115

5. What model Aruba controller, or are they open to \"cloud-managed

Any controller that will work with our current equipment, we are open to cloud based solutions if they are cost effective

Can you provide the longitude and latitude of the 2138 HW 180 E location and the address of a current building in the vicinity.

Answer:
Coordinates for high school: 32°47'6.00”N by 108°15'35.26”W

Coordinates for middle school: 32°47'9.02”N by 108°15'12.90"W

Question deadline has been reached.