Ringling Indep Sch District 14

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Mar 11, 2016

Bid Deadline : Friday, Apr 8, 2016

Questions Due By : Friday, Apr 1, 2016

Applicant Address : Ringling, OK 73456

IFCB ID : 160035081

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Cat-Two-Internal-Connections–16.1” or “Cat-Two-Basic-Maintenance-Internal-Connections-16.1” or “Cat-Two-Managed-Internal-Broadband-Svcs-16.1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project. Bids for individual components of a single project will be disqualified.

· Internet Access bidders who are not eligible to provide OUSF support will be disqualified.

Services and Equipment Requested :

Local Phone Service – Approx. 6 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance Service – Approx. 6 lines, average minutes used per month 650.

Internet Access – 45 Mb bandwidth. The terminating address is 706 Unit G North 5^th Street, Ringling 73456. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.

CATEGORY TWO PROJECT DETAILS -:

There are three projects – Project A, B and C:

Project A – Internal Connections

Project B – Basic Maintenance of Internal Connections

Project C – Managed Internal Broadband Services – for existing equipment, not leased equipment

There is another document available for download (Ringling C2 list) that details the equipment the applicant would like to purchase and have maintained. Applicant will accept bids for functional equivalents when a preferred make/manufacturer is listed.

DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Cat-Two-Internal-Connections – 16.1” or “Cat-Two-Basic-Maintenance-Internal-Connections-16.1” or “Cat-Two-Managed-Internal-Broadband-Svcs-16.1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process. There will be one template required for Project A, one template required for Project B and one template required for Project C.

DISQUALIFICATION FACTOR: Project B bids listing only an hourly rate, and not a monthly or annual total will be disqualified.

DISQUALIFICATION FACTOR: Project B bids submitted must confirm that the company can service the equipment listed.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

RinglingC2List.xlsx
CatTwoInternalConnection16.136.xlsm
CatTwoBasicMaintenanceInternalConnections16.15.xlsm
CatTwoManagedInternalBroadbandSvcs16.1.xlsm
InstructionsforC2Bids9273.pdf
BulkSubmissionInstructions62.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

The quantity of 3 for Antennas, Connectors and Related Components is requested for Project A. Can you be more specific? What is needed?

Answer:
We bid that out as our best estimate and to cover additional components (such as patch panels) that vendor may deem necessary to complete the projects.

Why are you requesting 15 Wireless Controllers? 1 will be sufficient for 5 Access Points.

Answer:
We don’t have full time IT staff on hand, we bid out our best estimate of what we thought we needed. If you can bid a good quality network with less equipment, at a more cost-effective price, please do so.

Question deadline has been reached.