Mason Indep School District 2

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 28, 2016

Bid Deadline : Thursday, Feb 25, 2016

Questions Due By : Thursday, Feb 18, 2016

Applicant Address : Mason, OK 74859

IFCB ID : 160022881

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project. Bids for individual components of a single project will be disqualified.

Services and Equipment Requested :

Local Phone Service – Approx. 7 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Approx. 7 lines and average 2,100 minutes used per month.

Cellular Phone Service – Approx. 3 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access – 50 Mb to 100 Mb bandwidth. The terminating address is 374006 E 1000 Rd, Mason, 74859 (918)623. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.

CATEGORY TWO VOLUNTARY SITE VISIT:

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS SCHEDULED ON FEBRUARY 9, 2016 FROM 9:00 - 11:00 AM OR FEBRUARY 16, 2016 FROM 9:00 - 11:00 AM. MEET AT 374006 E 1000 RD, MASON, OK 74859 FOR BOTH DATES.

CATEGORY TWO PROJECT DETAILS:

• Project A – Internal Connections

• Project B – Basic Maintenance of Internal Connections

Service providers are required to bid the entire project – Project A or Project B. Bids for individual components of either project will be disqualified.

Project A:

Mason ES:

Antennas, Connectors and Related Components: Qty. 50

Router: Qty. 3

Switches: Qty. 6

UPS/Battery Backup: Qty. 6

Wireless Access Points: Qty. 10

Wireless Controller: Qty. 3

Mason HS:

Antennas, Connectors and Related Components: Qty. 50

Router: Qty. 3

Switches: Qty. 6

UPS/Battery Backup: Qty. 6

Wireless Access Points: Qty. 10

Wireless Controller: Qty. 3

Applicant would like installation on Wireless components and switches.

Project B:

All Equipment listed in Project A and the following:

Mason ES:

UPS device maintenance 2 X TrippLite SMART1500RM2U

Firewall maintenance 1 x Juniper SSG140

Switch maintenance 2 x Extreme x250e-24t

Switch maintenance 3 x Extreme x450e-48p

Switch maintenance 1 x Juniper J4360-6T1

Access point maintenance 4 x Extreme 350-2d

Cable maintenance Approx. 55 x Cat6e Data Drops

Fiber Maintenance 2 x 12 strand Fiber Runs

Mason HS:

UPS device maintenance 1 X TrippLite SMART1500RM2U

Switch maintenance 3 x Extreme x250e-24t

Switch maintenance 2 x Extreme x450e-48p

Access point maintenance 3 x Extreme 350-2d

Cable maintenance Approx. 110 x Cat6e Data Drops

Fiber Maintenance 1 x 6 strand Fiber Run

District Shared:

Mason HS:

UPS device maintenance 1 X TrippLite SMART1500RM2U

Switch maintenance 2 x Extreme x250e-24t

Switch maintenance 2 x Extreme x450e-48p

Access point maintenance 3 x Extreme 350-2d

Cable maintenance Approx. 65 x Cat6e Data Drops

Fiber Maintenance 1 x 12 strand Fiber Run

CATEGORY TWO DISQUALIFICATION FACTORS:

Service providers are required to bid the entire project – Project A or Project B. Bids for individual components of either project will be disqualified.

Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Internal Broadband Services (MIBS) Template” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available. Once available, the templates will be due in a 14 day time period.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InstructionsforC2Bids4259.pdf
InternalConnectionsTemplateV15110.xlsm
BasicMaintenanceTemplateV15125.xlsm

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

I have a couple of questions for the E-Rate 470 form you sent out, if you could please answer them so I can build a solution thatâ€™d be much appreciated: Category 1 Type of voice requested (Analog POTS, PRI, VOIP, etc). Cell phones we need to know phone type and data plan needed per phone, as well as relationship with the customer. Specific bandwidth for the location as well as medium (coax, copper, fiber) Category 2 Routers What is their WAN connect? What kind of services/features do they need to support? (voice/security/UCS) What throughput do they need to support? Are there any growth plans for this? Access Points How many users do you need to support or is this a high density environment? What kind of spatial steams do you need? Do you want a cloud solution or controller based? Do you need 802.11ac support? Switches How many ports do you need? Do you need POE? Where will this be in the network? What kind of uplinks do you need? (1G or 10G) Do you need transceivers? Any services/features you support (layer 2 or 3) Do they need to be stackable? Thanks, Mike

Answer:

I am the Superintendent of Mason Public Schools...we do not have a dedicated IT staff person. Phone voicemall is analog, Cell phones 3 total, Samsung, 40 gig data plan shared, 1400 shared minutes. wrieless. Bandwith needed is 100MG, WAN is internet only, support services need to be able to support 100M, No growth plan, wirless devices=200, Controller based, 802.11 ac support = Yes, Ports = 500, POE=as recommended, Give options for both, service features= as recommended.

Do you need stacking capabilities for the switches? Also, how many 24 port and 48 port switches do you need, since it seems you have both in your environment currently?

Answer:
Stacking capabilities = Yes, switches 24=6, switches 48 =6

Question deadline has been reached.