UPDATE: 2/10/2016 - ASHDOWN PHONE INFO PDF HAS BEEN ADDED
Local phone service – Approx 117 analog/POTS lines.
E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
Long distance service – Approx 2,400 minutes used per month
Cellular phone service – Approx 6 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
CATEGORY TWO DISQUALIFICATION FACTORS:
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Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Broadband Internal Services Template V15-1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.
· SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE PROJECT BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.
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PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS. THE FIRST WALKTHROUGH WILL BE MONDAY, FEBRUARY 8, AND THE SECOND WALKTHROUGH WILL BE TUESDAY, FEBRUARY 16. MEET @ 10AM BOTH DATES @ ASHDOWN SCHOOLS DISTRICT SERVICES; 960 SOUTH LOCUST STREET, ASHDOWN, AR 71822. VENDORS INTERESTED IN ATTENDING ONE OF THE WALKTHROUGHS MUST RSVP TO davidb@ashdownschools.org. THIS EMAIL ADDRESS IS TO BE USED TO RSVP ONLY – ALL QUESTIONS AND BIDS MUST BE SUBMITTED VIA THE WEBSITE.
CATEGORY TWO PROJECT DETAILS:
There is one project for four schools. Do NOT combine multiple schools on one template – each school must have its own template. We would like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates). The winning vendor will be required to complete, for each school (and all shared equipment), the 2016 USAC C2 Templates when they become available.
The district is looking for a network switch upgrade district wide. These switches need to be managed, Layer 3 capable, POE, support stacking, VLANs and have switching bandwidth of 176 GBPS, 10/100/1000 copper ports. The district prefers the features of the HP 2900 series and per E-rate rules will accept bids for functional equivalents of all items listed below.
Ashdown High School
· 27 x 1GB HP SFP LC Transceiver or functional equivalent
· 9 x 48 port HP 2900 series POE or functional equivalent
· 5 x 24 port HP 2900 series POE or functional equivalent
· 1 x 12 port HP 2900 series POE or functional equivalent
· 9 x Rack mountable UPS
Ashdown Junior High
· 17 x 1GB HP SFP LC Transceiver or functional equivalent
· 4 x 48 port HP 2900 series POE or functional equivalent
· 5 x 24 port HP 2900 series POE or functional equivalent
· 1 x 12 port HP 2900 series POE or functional equivalent
· 3 x Rack mountable UPS
LF Henderson Intermediate School
· 9 x 1GB HP SFP LC Transceiver or functional equivalent
· 3 x 48 port HP 2900 series POE or functional equivalent
· 2 x 24 port HP 2900 series POE or functional equivalent
· 1 x 12 port HP 2900 series POE or functional equivalent
· 3 x Rack mountable UPS
CD Franks Elementary School/Ashdown Elementary School
· 7 x 1GB HP SFP LC Transceiver or functional equivalent
· 4 x 48 port HP 2900 series POE or functional equivalent
· 3 x Rack mountable UPS