UPDATE 1/8/16 10:30AM CST - THERE WILL BE ONE MORE OPPORTUNITY TO ATTEND A MANDATORY WALKTHROUGH FOR C2 ITEMS. IT WILL BE WEDNESDAY, JANUARY 27, 2016 AT 10:00AM. THE BID DEADLINE HAS BEEN EXTENDED.
UPDATE 1/4/16 2:30 PM CST - Patch Cables – # of Patch Cables will be the same as the number of current switch ports we have available. That count is: 1392
No preference of manufacturer, but will need to work with the current cabling that is already in place. The bid deadline has been extended 28 days.
UPDATE: 12/24 - BID DEADLINE EXTENDED FOR A NEW 28 DAY PERIOD. NEW DEADLINE IS 1/21/2016. TOTAL PORT COUNT FOR C2 PROJECT IS 1392.
UPDATE 12/21: INFO FROM WALKTHROUGHS, ALONG WITH CAMPUS MAPS HAVE BEEN ADDED
Local phone service – Approx 55 lines.
E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
Long distance service – Approx 55 lines
CATEGORY TWO DISQUALIFICATION FACTORS:
· Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Broadband Internal Services Template V15-1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.
· PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS. THE FIRST WALKTHROUGH WILL BE DECEMBER 9, 2015, 1PM – 3PM. THE SECOND WALKTHROUGH WILL BE DECEMBER 16, 2015, 9AM – 11AM. MEET AT 935 SCOGIN DRIVE, MONTICELLO, AR 71655 BOTH DATES. BIDS FROM VENDORS WHO DID NOT ATTEND EITHER WALKTHROUGH WILL BE DISQUALIFIED.
CATEGORY TWO PROJECT DETAILS:
The Applicant wants to achieve a solid wiring infrastructure for all campuses at Monticello School District to deliver the data, content, and other information to the classrooms and benefit both the learning for the students and a better teaching experience for the teachers and faculty.
BELOW IS THE EQUIPMENT THAT WILL BE SHARED AT THE DISTRICT BETWEEN THE ES, MS, HS, AND INTERMEDIATE SCHOOLS:
Router – Applicant is requesting an Ecessa Shieldlink 4000 or functional equivalent. Vendors are encouraged to submit bids for equipment that provides the same functionality as the Ecessa. Costs for ineligible features should be identified on the bids so those costs can be backed out.
BELOW IS THE EQUIPMENT THAT IS NEEDED AT EACH CAMPUS – MONTICELLO ES, MONTICELLO HS, MONTICELLO INTERMEDIATE, AND MONTICELLO MS.
CABLING – Approx 8,000 feet of Cat 6 cabling for replacing Cat 5e or Cat 6 data cable that is not usable or is considered a bottleneck in the network. Repair of Cat 5e and Cat 6 and fiber cable within each campus that would include: toning and labeling all existing cables at both ends of link that are in good working condition. If any cable is no working or damaged, replacements will be needed. All Cable closets and racks/cabinets need to be upgraded to bigger units if existing cable, switches, and other devices are not installed correctly. Labeling will need to be done in the racks/closets/cabinets as well. Connectors, patch cables etc will need to be included.
Patch Cables – Approx 14-16 depending on # of ports supplied and available after work completed for future growth. No preference of manufacturer, but will need to work with the cabling that will be either installed or is already in the racks, etc.
PATCH PANELS – Approx 30-40 smaller or bigger devices depending on different campuses throughout the district needed so cables that come back in to the rack from endpoint devices and areas are not plugged directly into switch ports.
CABLE RACEWAY/CONDUIT/DATA JACKS/BOXES/CONNECTORS/ETC – This will be needed for all data cables, jacks, and everything that is being upgraded. Panduit or functional equivalent is preferred.
RACKS – Approx 30. We are anticipating a total # of racks and cabinets to be approx 30 or more depending on the amount of room currently used and room that will need to be available after the cables in each cabinet, rack, or closet are fixed correctly. No preference on the make or model of the rack system as long as the upgrade will have room for additional devices/cables in the future.
SWITCHES – Approx 13-15 depending on models and # of ports supplied and available after work completed for future growth. POE/Gigabit managed switches, GBICs, and media converters if not replaceable will need to be upgraded. HP is the preferred manufacturer and applicant will accept bids for functional equivalents of each item.
UPS/BATTERY BACKUP – Approx 40. No preference on manufacturer as long as the runtime and functionality performs at the needed volume. Sizes and number of UPS devices depend on racks, cabinets, and closets depending on addition of devices and ports in the individual locations. We anticipate approximately 25-30 bigger devices or 35-40 if smaller units required.
