UPDATE 12/11: THE LAST WALKTHROUGH DATE IS WEDNESDAY 12/16 AT 9 AM. PREVIOUS UPDATE HAS LISTED IT AS WEDNESDAY 12/18.
UPDATE 12/8 - BID DEADLINE HAS BEEN EXTENDED TO 12/22. WE HAVE ALSO ADDED AN ADDITIONAL C2 MANDATORY WALK-THROUGH FOR THOSE VENDORS THAT COULD NOT ATTEND THE FIRST OR SECOND ON SITE MEETING. New site visit date and time: Wednesday the December 16th at 9:00 (previously listed incorrectly as Weds 12/18)
Local Phone Service – Approx. 47 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
Long Distance – Approx. 3000 minutes used per month.
Cellular Phone Service – Approx. 7 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
Internet Access – Applicant is considering upgrading from 150 Mb to 300 Mb bandwidth. Please also include bids for 200 Mb and 250 Mb bandwidths. Internet Bids must include all installation costs and include firewall service or specific routing protocols. Applicant is requesting a payment plan of 4 years for construction costs of circuit. The terminating address for this circuit is 201 E. Blackwell, Blackwell, OK 74631; (580)363. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.
WAN Connections – 4 x 1 GB connections. From 201 E. Blackwell to:
2105 W. Ferguson Ave.
1041 S. First St.
304 Vinnedge Ave.
303 E. Coolidge Ave.
The area codes and prefixes for the service addresses (or terminating points) are (580) 363. Applicant is requesting a payment plan of 4 years for construction costs of circuit.
DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.
CATEGORY TWO MANDATORY SITE VISIT:
PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS SCHEDULED ON NOVEMBER 30, 2015 AND DECEMBER 7, 2015 FROM 9:00 AM TO 11:00 AM. VENDORS SHOULD MEET AT BLACKWELL BOARD OF EDUCATION, 201 E. BLACKWELL, BLACKWELL, OK 74631. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.
CATEGORY TWO PROJECT DETAILS:
Looking to add wireless capabilities and access. There is another document available for download (Blackwell C2 list) that details the equipment the Applicant would like to purchase and have maintained. There are nine projects – Projects A, B and C for Internal Connections; Projects D, E, F for Basic Maintenance (BMIC); Projects G, H and I for Managed Internal Broadband Services (MIBS).
CATEGORY TWO DISQUALIFICATION FACTORS:
Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Internal Broadband Services (MIBS) Template” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.
Service providers are required to bid the entire project – Project A, B, C, D, E, F, G, H and/or I. Bids for individual components of any projects will be disqualified.
MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.
NETWORK UPGRADE/CATEGORY 2 – VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY SITE VISITS. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.
We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available. Once available, the templates will be due in a 14 day time period.
