Clinton ISD 99 | 160012590

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Clinton ISD 99

IFCB Posted : Dec 18, 2015

Bid Deadline : Friday, Jan 15, 2016

Questions Due By : Friday, Jan 8, 2016

Applicant Address : Clinton, OK 73601

IFCB ID : 160012590

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

· MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Service providers are required to bid the entire project – Project A and/or Project B. Bids for individual components of any projects will be disqualified.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

Services and Equipment Requested :

UPDATE 12/21/15: AN ADDITIONAL DOCUMENT TITLED 'Instructions for C2 Bids' IS NOW AVAILABLE FOR DOWNLOAD.

CATEGORY TWO PROJECT DETAILS:

There is another document available for download (Clinton ISD 2016-17 Erate Cat 2 Equipment List) that details the equipment the Applicant would like to purchase and have maintained. All purchased equipment will be installed by Clinton Public School IT staff members. There are two Projects:

Project A – Equipment (Applicant will accept bids for functional equivalents when a preferred make/manufacturer is listed.)

Project B – Maintenance (BMIC)

CATEGORY TWO DISQUALIFICATION FACTORS:

Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

Service providers are required to bid the entire project – Project A and/or Project B. Bids for individual components of any projects will be disqualified.

MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available. Once available, the templates will be due in a 14 day time period.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

ClintonISD201617ErateCat2EquipmentList.pdf
BasicMaintenanceTemplateV15122.xlsm
InternalConnectionsTemplateV1511851.xlsm
InstructionsforC2Bids45.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Is this in addition to your previous IFCB or does this replace the previous one?

Answer:
It replaces it. We have cancelled all C2 requests for bids listed on IFCB 160007156. If you are interested in bidding the C2 requests for Clinton ISD 99, please make sure you submit them on this IFCB (#160012590).

On the fiber it is listed as home runs qty 5. How many feet of fiber? Single mode or multi mode? How many pairs? What connectors? Will you be installing this yourself?

Answer:
Clinton High School

5 runs 2 pair each. So 5 runs with 2 pair left on each of them means that these lengths will be doubled as there will be 2 pair ran with each.

Band to Library - 700 ft.

Science to Library - 350 ft

TornadoTV to Library - 450 ft

Basement to Library - 250 ft.

Ag to Library - 250 ft

4,000 ft. combined total length. with 2 pairs ran to each for redundancy or failure.

Multi-Mode Fiber

LC Connectors

Hiring out to run. Splicing will be involved.

Southwest Elementary

5 runs 2 pair each. So 5 runs with 2 pair left on each of them means that these lengths will be doubled as there will be 2 pair ran with each.

Tech office to Makerspace/Library - 100 feet.

Basement to Makerspace/Library - 325 feet.

2nd Grade Workroom Gym side to Makerspace/Library - 500 feet

4th Grade to Makerspace/Library - 700 feet

3rd Grade to Makerspace/Library - 1000 feet

5,250 ft. combined total length. with 2 pairs ran to each for redundancy or failure.

Do your switches need to be stacked?

Answer:
No, they do not.

Question deadline has been reached.