Waller ISD | 160011274

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Waller ISD

IFCB Posted : Dec 15, 2015

Bid Deadline : Friday, Feb 19, 2016

Questions Due By : Monday, Feb 1, 2016

Applicant Address : Waller, TX 77484

IFCB ID : 160011274

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

· Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

Services and Equipment Requested :

UPDATE 1/18/2016: BID AND QUESTION DEADLINES HAVE BEEN EXTENDED. NEW BID DEADLINE IS 2/19/2016.

UPDATE: 1/13/16: CAMPUS MAPS HAVE BEEN ADDED

UPDATE: 12/18 - WE HAD PREVIOUSLY LISTED THE WRONG ADDRESS FOR THE CURRENT PRIs. The correct addresses for the three PRIs are: 20950 Field Store Road, 1918 Key St, and 19010 Stokes Rd, Waller, TX 77484

Local Phone Service including 3 PRI circuits – 51 analog/POTS lines and 700 DID lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Waller currently has 3 PRI circuits that they would like to replace with SIP trunks. The PRIs are located at 20950 Field Store Road, 1918 Key St, and 19010 Stokes Rd, Waller (all are in Waller, TX 77484). The PRIs are in different LATAs and have different long distance service on each – for some we need to dial 9 to make a long distance call, for other PRIs those calls are not long distance. Whatever SIP solution the vendor proposes, it should not result in an increase in long distance costs for the districts. Vendors can bid solutions with one SIP trunk delivered to each location (for a total of 3), or vendors may bid one SIP trunk for all calls for all three locations. If you are bidding one SIP trunk you will need to make sure it is quoted to our hub location, 1918 Key Street, Waller, TX 77484. We are currently getting by with 3 PRIs so the maximum amount of simultaneous calls we would need would be 69. Please be sure to include long distance quote with your SIP trunk quote.

Long Distance Service – 120 lines

Cellular Phone Service – 150 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access – Applicant is considering upgrading from 1 GB to 2 GB bandwidth. Please include bids for both bandwidths. The terminating address for this circuit is 1914 Key St., Waller, TX 77484. The area code and prefix for the service address (or terminating point) are (936) 931. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internet Access – 100 Mb bandwidth. The terminating address for this circuit is 1914 Key St., Waller, TX 77484. The area code and prefix for the service address (or terminating point) are (936) 931. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

WAN Connections – 2 x 1,000 Mb bandwidth. Both from 1914 Key St, Waller 77484 (936)931 to 24920 Zube Rd, Hockley 77447 (936) 931 and 23400 Hegar Rd, Hockley 77447 (936)372

CATEGORY TWO VOLUNTARY SITE VISIT:

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS SCHEDULED ON January 7, 2016 AND January 13, 2016 FROM 10:00 AM – 12:00 PM. GO TO 1914 Key St., Waller, TX 77484.

CATEGORY TWO PROJECT DETAILS -:

Below is the list of equipment applicant would like to purchase for each location. Please include wiring to access point and including installation, activation and initial configuration costs.

Waller HS:

• Cabling - 30 x Cat6 drops

• WAP - 160

• Wireless Controllers - 2

Shultz JH

• WAP - 110

Waller JH

• WAP - 1

• Wireless Controller - 1

Holleman ES

• WAP - 50

Fields Store ES

• WAP - 50

Jones ES

• WAP - 50

Turlington ES

• WAP - 60

Roberts Road ES

• WAP - 60

CATEGORY TWO DISQUALIFICATION FACTORS:

Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

DISQUALIFICATION FACTOR: SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available. Once available, the templates will be due in a 14 day time period.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV1519894.xlsm
Maps99.zip

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Who is your current WAP provider and is this an overhaul?

Answer:
Aruba

Which brand of WAP are you interested in?

Answer:
Aruba 225

1. Does this district currently have existing WiFi APs and Controllers installed in each location? 2. If yes to question 1, which named manufacturer's solution is in place? 3. Are current POE switches in place to support the new APs requested? 4. If no current POE switches in place, what named manufacturer switches are in place in the current LAN(s), per each location? 5. Will the District entertain a "managed WiFi" solution for a term -vs- a one time purchase?

Answer:
1. Yes

2. aruba controller

3. Yes current Poe are in place combo between Cisco and HP

4. We want to manage our own with the controller here

5. We are not requesting managed wifi or MIBS on this IFCB/470.

The address 22014 Waller St does not come up in Waller, TX 77484. We found a similar address and want to verify if the "0" was a typo and this is the correct address, or if this is one that is not in our system already. Herman T Jones Elementary School 2214 Waller St Waller TX 77484

Answer:
Thank you for catching that. That address is incorrect and should be replaced wtih:
19010 Stokes Rd, Waller, TX 77484

Will you accept an Aruba equivalent for AP's or are you only accepting Aruba?

Answer:
We want Aruba, but E-rate rules require that we accept bids for functionally equivalent equipment. We may choose to award additional points to those vendors that bid the preferred solution.

Just verifying.... You want (1) Cat6 drop to each WAP? Waller HS has (30) Cat6 drops listed. Is that in addition to the 160 drops for the WAPS?

Answer:
That is in addition to the 30 drops. When you quote the 160 cable runs for he WAPs, please quote the install/cabling on a separate line item.

Q&As from walk-through?

Answer:

è Will we consider other solutions?

Yes, we will if the solution proves to be the best for the district. It is up to you the sales rep to show us how your solution will be the best for Waller ISD

è Will the solution be held here in this location?

Yes the controller will be at this location. We do not want AP’s that manage in the cloud.

è Are you looking for 802.11 AC or BGN?

We are looking for the Aruba 225 or equal solution.

è Are the 30 drops additional to the 160 you have listed?

yes

You are requesting 2 controllers at the HS and 1 controller at Jr. High. Is there a specific reason or need that requires the controllers to be outside of the data center? Is your existing controller located at your data center? Will any of the 541 APs be replacing existing APs or will they be in addition? How many more APs are expected to be added to the environment over the next 5 years? Are you interested in seeing options for wave 2 access points?

Answer:
Question: You are requesting 2 controllers at the HS and 1 controller at Jr. High. Is there a specific reason or need that requires the controllers to be outside of the data center? no

Is your existing controller located at your data center? yes

Will any of the 541 APs be replacing existing APs or will they be in addition? Most are replacement but coverage will be added to needed areas

How many more APs are expected to be added to the environment over the next 5 years? no estimate at this time

Are you interested in seeing options for wave 2 access points? Not if it is cloud management

Is the dirtrict adding addtional 451 AP225 to current solution or replacing existing APs with AP225 ?

Answer:

Replacing some but not all

Regarding Waller ISD, the 470 form states 3 controllers, is it possible to bid 2 controllers, one as a main devices and the other as a standby? Or is it the school districts intentions to have 3 controllers on one campus? I wanted to make sure we bid accordingly. Also, is this a turnkey solution with cabling included or will accept a bid without cabling?

Answer:
Question: Regarding Waller ISD, the 470 form states 3 controllers, is it possible to bid 2 controllers, one as a main devices and the other as a standby?

If the two will handle all the WAP then yes

Or is it the school districts intentions to have 3 controllers on one campus? one location

I wanted to make sure we bid accordingly. Also, is this a turnkey solution with cabling included or will accept a bid without cabling? Will accept without cabling

What model of controllers do you have now? Do you want them upgraded to more current models? What version are your controllers running now? With a new controller may we migrate the licenses to a new controller or do you need new licenses?

Answer:
Question: What model of controllers do you have now? 1 controller

Do you want them upgraded to more current models? No we need additional to handle new WAP

What version are your controllers running now? Aruba 7210

With a new controller may we migrate the licenses to a new controller or do you need new licenses? new licenses

Would you consider a solution that uses cloud management? Not a cloud controller? In this solution the ap's would not be depended on the cloud except to get initial configs and software updates. Day to day traffic will continue to work if the cloud device is Not reachable. Would you prefer all of this to be in house?

Answer:
Question: Would you consider a solution that uses cloud management? We are not requesting cloud management on this IFCB/470.

Would you prefer all of this to be in house? Yes

Question deadline has been reached.