·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·         Contracts must not prohibit SPIN changes.

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

·         DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15” or “Basic Maintenance Template V15” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.

·         PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECT MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS.  THE FIRST WALKTHROUGH WILL BE Wednesday , November 4, 2015, AND THE SECOND WALKTHROUGH WILL BE Thursday, November 12, 2015.  FOR BOTH DATES MEET AT 10AM AT THE ADMINISTRATION BUILDING, 836 BEARD DRIVE, TIMPSON, EX 75975.   BIDS RECEIVED FROM PROVIDERS WHO DID NOT ATTEND ONE OF THE MANDATORY WALKTHROUGHS WILL BE DISQUALIFIED

Project B:  Local phone service including SIP trunk – Will have PRI handoff, migrate existing 400 DID numbers and port existing analog phone numbers (approx 21).  Please clearly identify any installation, activation and/or initial configuration charges associated with the SIP trunk and transfer of existing numbers.  SIP trunk solution will be transported over applicant’s existing AT&T fiber circuit.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Applicant is seeking bids for both Project A (PRI solution) & Project B (SIP trunk solution) for cost comparison.  Please CLEARLY identify which project you are bidding on.  DO NOT COMBINE both Projects on one bid.

Long distance service – Approx 21 lines; Approx 700 minutes used per month

Cellular phone service – Approx 4 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·         Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process. 

·         PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECT MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS.  THE FIRST WALKTHROUGH WILL BE Wednesday , November 4, 2015, AND THE SECOND WALKTHROUGH WILL BE Thursday, November 12, 2015.  FOR BOTH DATES MEET AT 10AM AT THE ADMINISTRATION BUILDING, 836 BEAR DRIVE, TIMPSON, TX 75975.   BIDS RECEIVED FROM PROVIDERS WHO DID NOT ATTEND ONE OF THE MANDATORY WALKTHROUGHS WILL BE DISQUALIFIED

CATEGORY TWO PROJECT DETAILS:

 

There is another document available for download, Timpson C2 List, that details the equipment to be purchased for each school.  We would like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates).  The winning vendor will be required to complete, for each school (and all shared equipment), the 2016 USAC C2 Templates when they become available.  Please also include any installation, activation, and/or initial configuration costs associated with the equipment requested.