All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Oologah - Talala Schools
IFCB Posted : Nov 17, 2015
Bid Deadline : Friday, Dec 18, 2015

Questions Due By : Friday, Dec 11, 2015
Applicant Address : Oologah, OK 74053
IFCB ID : 160004650

IFCB Requirements :
 ·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·         SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.
 
·         DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

Services and Equipment Requested :
 Local Phone Service including 1 PRI Circuit – Approx. 200 DID lines and 11 analog/POTS lines.The terminating address for the PRI circuit is10700 S Hwy 169, Oologah, OK; (918) 443. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
Long Distance – Approx. 1400 minutes used per month.
CATEGORY TWO PROJECT DETAILS:
 
Below is a list of equipment the Applicant wants to purchase for the Lower Elementary:
·         Switches – 3 x Summit X460-G2-48p-GE4-Base or functional equivalent
·         Switches – 3 x Summit X460-G2 VIM-2ss or functional equivalent
·         UPS/Battery Backup – 3 x Summit X1100W AC PSU BF or functional equivalent
·         Wireless Access Points – 3 x Extreme 3805i or functional equivalent
·         Cable Drops to new access points x 3
·         3 x Summit X460-G2 Fan module FB or functional equivalent
·         3 x Power Cord, 13A, NEMA 5-15, IEC320-C15 or functional equivalent
 
Below is a list of equipment the Applicant wants to purchase for the Upper Elementary:
·         Switches – 3 x Summit X460-G2-48p-GE4-Base or functional equivalent
·         Switches – 3 x Summit X460-G2 VIM-2ss or functional equivalent
·         UPS/Battery Backup – 3 x Summit X1100W AC PSU BF or functional equivalent
·         Wireless Access Points – 4 x Extreme 3805i or functional equivalent
·         Cable Drops to new access points x 4
·         3 x Summit X460-G2 Fan module FB or functional equivalent
·         3 x Power Cord, 13A, NEMA 5-15, IEC320-C15 or functional equivalent
 
Below is a list of equipment the Applicant wants to purchase for the Middle School.
·         Switches – 4 x Summit X460-G2-48p-GE4-Base or functional equivalent
·         Switches – 4 x Summit X460-G2 VIM-2ss or functional equivalent
·         UPS/Battery Backup – 4 x Summit X1100W AC PSU BF or functional equivalent
·         Wireless Access Points – 4 x Extreme 3805i or functional equivalent
·         Cable Drops to new access points x 4
·         4 x Summit X460-G2 Fan module FB or functional equivalent
·         4 x Power Cord, 13A, NEMA 5-15, IEC320-C15 or functional equivalent
 
Below is a list of equipment the Applicant wants to purchase for the High School.
·         Switches – 4 x Summit X460-G2-48p-GE4-Base or functional equivalent
·         Switches – 4 x Summit X460-G2 VIM-2ss or functional equivalent
·         UPS/Battery Backup – 4 x Summit X1100W AC PSU BF or functional equivalent
·         Wireless Access Points – 5 x Extreme 3805i or functional equivalent
·         Cable Drops to new access points x 5
·         4 x Summit X460-G2 Fan module FB or functional equivalent
·         4 x Power Cord, 13A, NEMA 5-15, IEC320-C15 or functional equivalent
 
CATEGORY TWO SITE VISIT:
 
PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS SCHEDULED ON DECEMBER 8TH AND DECEMBER 10TH FROM 10:00 AM TO 12:00 PM. VENDORS SHOULD MEET AT THE UPPER ELEMENTARY, 10700 S 169 HWY, OOLOGAH, OK.
 
CATEGORY TWO DISQUALIFICATION FACTORS:
 
Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.
We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available.  Once available, the templates will be due in a 14 day time period.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV15129.xlsm

Questions Received with Applicant Answers   ( Ask Questions? )




1. What are you currently using for wireless and is it working for you? 2. Is this project addressing guest access, BYOD or a 1:1 initiative? 3. Is there an opportunity for the end user to review information via webinar demo with an Aerohive professional?

Answer:
 1.       Installing Extreme Wireless solution over the holidays, but currently using Ruckus.

2.       Getting ready for a 1-to-1, but have BYOD policy in place

3.       Not at this time

Do you require installation for the switches?

Answer:
 Yes

What is the length of the cable drops at each location?

Answer:
 Average 175

Will you need installation?

Answer:
 Yes