Springer School District 21

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 10, 2015

Bid Deadline : Tuesday, Dec 8, 2015

Questions Due By : Tuesday, Dec 1, 2015

Applicant Address : Springer, OK 73458

IFCB ID : 160004139

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· Bidders who are not eligible to provide OUSF support will be disqualified.

Services and Equipment Requested :

Local Phone Service – Approx. 8 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Approx. 1100 minutes used per month.

Internet Access – Applicant is considering upgrading from 100 Mb to 200 Mb bandwidth. The terminating address for this circuit 16624 US Hwy 77, Springer, 73458; (580)653. Please provide separate pricing for any installation, activation, or initial configuration. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.

CATEGORY TWO PROJECT DETAILS:

Below is a list of equipment the Applicant wants to purchase for the High School.

Switches – 9 x Cisco 2960 POE 24 Port GB or functional equivalent.

UPS/Battery Backup – 3 x APS 1200 SmartUPS or functional equivalent.

Wireless Access Points – 8 x Cisco air-cap3702i-a-k9 or functional equivalent.

Wireless Controller – 1 x Cisco air-ct5508-50-k9 or functional equivalent.

Below is a list of equipment the Applicant wants to purchase for the Elementary School.

Switches – 9 x Cisco 2960 POE 24 Port GB or functional equivalent.

UPS/Battery Backup – 5 x APS 1500 SmartUPS or functional equivalent.

Wireless Access Points – 15 x Cisco air-cap3702i-a-k9 or functional equivalent

CATEGORY TWO DISQUALIFICATION FACTORS:

Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available. Once available, the templates will be due in a 14 day time period.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV1511491.xlsm

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

What kind of features and services do they need with the switch? (Any routing features?) Do they need any stacking capabilities with the switches?

Answer:
They are layer 2 switches and they have to stack someway to one another at each rack and accept fiber inputs.

Are the AP's additional to an existing wireless infrastructure or are you installing all new? How many stacks of switches will there be?

Answer:
The AP's are an addition to existing infrastructure.

We will need about 12 additional switches

Do these switches require support for OpenFlow which is a requirement to run Software Defined Networking? What makes SDN so intriguing for schools is that the network control plane is physically separated from the forwarding plane, explains Dan Pitt, executive director of the Open Networking Foundation. This decoupling enables IT administrators to perform remote management of network devices through programmable software.

Answer:
I am unable to answer the question

Question deadline has been reached.