IFCB Posted

04 October 2019

Raytown School District

District Address

10750 E 350 Hwy

Raytown, MO 64138

IFCB ID: 200001259


Bid Deadline:

14 November 2019

Questions Due By:

14 October 2019


IFCB Requirements


All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.  
 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

RaytownIFCBAttachments.zip



Services and Equipment Requested


Basic Maintenance of Internal Connections
 
Project Narrative
 
UPS Maintenance- 1 year Advantage Ultra Service Plan for Symmetra PX 40kVA with option for contract extensions. 
 
Wireless Controller Maintenance- We have (2) controllers, an active and a passive.  Only one device is E-Rate eligible.  We would like the option for contract extensions. 
 
Project A -UPS Maintenance

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

District Shared

1

Symmetra PX UPS PD0745360020

UPS/Battery Backup

District Shared

1

Symmetra PX UPS PS0745360028


Project B- Wireless Controller Maintenance

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Controller

District Shared

2

Aruba 7220


Project C- Switch and Router Maintenance
 
Please see Switch and Router Maintenance attachment. 
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.  
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Good Afternoon, For the UPS's are you looking to looking to replace the UPS’s or looking for an advantage ultra-plan for the current UPS's? Thank you

A:

 

Advantage ultra plan (or functional equiv.)

Q:

In the bid request it states "Service providers are required to bid the entire hardware project/upgrade". Does this mean you are looking for one service provider to quote the entirety of projects A,B,and C? Or, can a service provider quote singular projects?

A:

 

a service provider can quote singular projects 

Q:

Can you please provide a serial number for the Aruba 7220, as you did for the skus in Project A?

A:

 

The serial number of the controller is  BB0003062.

Q:

Good Morning, Can you please provide the Desired support level for the Aruba 7220 (24x7 4hr, NBD, etc) also the Desired terms (Start date and end date) ?

A:

 

24x7 - July 1, 2020 - June 30, 2021