IFCB Posted

05 November 2018

Rice Cons ISD

District Address

PO Box 338

Altair, TX 77412

IFCB ID: 190004287


Bid Deadline:

24 December 2018

Questions Due By:

16 November 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions6079.docx

C2COVERPAGE9741.pdf



Services and Equipment Requested


UPDATE 12/11/18: The bid deadline has been extended to 12/24/18. In previous newspaper ads the bid opening date (not the bid deadline) was listed as 12/20/18. That date has been revised and bids will now be opened at 10:00AM on  1/10/19 at the Rice Admin office, 1094 Raider Drive, Altair, TX 77412.

UPDATE: 11/9/18 Make and model information for the firewall has been posted. Bids for functionally equivalent equipment will be accepted. 

Internet Access – Applicant currently has 500Mb bandwidth.  Applicant will accept bids up to 5GB.  Applicant is specifically requesting bids for increments between 2Gb and 5Gb. Please include pricing for a leased router. School district is requesting a multi-year scalable contract that provides the option to increase bandwidth during the term of the contract. The applicant is also requesting onsite technical support services, basic head-end firewall services, and on-site configuration and turn of the service. The terminating address for this circuit is 1095 Raider Drive, Altair, TX 77412; (979)234.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
Internal Connections

Project Narrative

We have 7 campuses. Rice HS, RJH, Eagle Lake Primary, Eagle Lake Intermediate, Garwood, Sheridan, and Rice Challenge Academy in Eagle Lake. We want to replace outdated Wi-Fi access points. We will want new cabling for each access point. Some campuses will need new switches. We prefer Cisco Meraki MR33 access points and Cisco switches, however, we will consider other options and brands. We will need 5 years of access point licensing, and 5 years of online management included. Depending on funding, the quantity of items may be reduced. We ask separate for line items by school for;
1.       Access points w/license and online management
2.       Pre-configuration of the access points
3.       Installation of access points
4.       Data drops w/patch cable
5.       Switches

Mandatory Site Visit

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on November 13th, and November 15th beginning at 10am. Vendors will meet at the Rice Administration Building located at 1094 Raider Drive, Altair, TX 77412.  Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Project A
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
District Shared
2
SFP’s for network connections
Firewall Service and Components
District Shared
1
2-5Gb firewall CIPAfilter I6160 CF350.03 HWM Hardware Maintenance or functional equivalent

 
Compatibility Requirement

Firewall must be compatible with HP and Cisco switches.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
Project B
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
Rice Challenge Academy
 
4
Fiber SFP and patch cables
Cabling
Rice Challenge Academy
 
12
Drops for wireless access points
Switches
Rice Challenge Academy
 
2
Cisco 48 copper ports and 4 SFP ports or functional equivalent
Wireless Access Points
Rice Challenge Academy
 
12
Cisco Meraki MR33 or functional equivalent.
Antennas, Connectors and Related Components
Garwood ES
4
Fiber SFP and patch cables
Cabling
Garwood ES
15
Drops for wireless access points
Switches
Garwood ES
4
Cisco 48 copper ports and 4 SFP ports or functional equivalent
Wireless Access Points
Garwood ES
15
Cisco Meraki MR33 or functional equivalent.
Antennas, Connectors and Related Components
Sheridan ES
4
Fiber SFP and patch cables
Cabling
Sheridan ES
15
Drops for wireless access points
Switches
Sheridan ES
4
Cisco 48 copper ports and 4 SFP ports or functional equivalent
Wireless Access Points
Sheridan ES
15
Cisco Meraki MR33 or functional equivalent.
Racks
Sheridan ES
1
4 rack space wall mount rack
Cabling
Eagle Lake Intermediate
21
Drops for wireless access points
Wireless Access Points
Eagle Lake Intermediate
21
Cisco Meraki MR33 or functional equivalent.
Cabling
Eagle Lake Primary
27
Drops for wireless access points
Wireless Access Points
Eagle Lake Primary
27
Cisco Meraki MR33 or functional equivalent.
Wireless Access Points
Rice Junior High
24
Cisco Meraki MR33 or functional equivalent.
Wireless Access Points
Rice High School
36
Cisco Meraki MR33 or functional equivalent.

Compatibility Requirement

All WAPs must be compatible with Adtran, Cisco, and HP switches.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.
 
Basic Maintenance Project A and B – see above Internal Connections request for Project A and B.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Please provide the addresses where new cabling is needed.

A:

 

Rice ChalleNGe Academy

600 Hwy 3013 W

Eagle Lake, TX 77434

 

Eagle Lake Primary School

600 Johnnie D. Hutchins

Eagle Lake, TX 77434

 

Eagle Lake Intermediate School

701 Tate

Eagle Lake, TX 77434

 

Garwood Elementary School

7827 Hwy 71

Garwood, TX  77442

 

Sheridan Elementary School

5526 Main St.

Sheridan, TX  77475

Q:

Please provide address for the following schools. Rice Challenge Academy Garwood ES Sheridan ES Eagle Lake Intermediate Eagle Lake Primary Rice Junior High Rice High School

A:

 Rice ChalleNGe Academy
 
600 Hwy 3013 W
 
Eagle Lake, TX 77434
 
 
 
Eagle Lake Primary School
 
600 Johnnie D. Hutchins
 
Eagle Lake, TX 77434
 
 
 
Eagle Lake Intermediate School
 
701 Tate
 
Eagle Lake, TX 77434
 
 
 
Garwood Elementary School
 
7827 Hwy 71
 
Garwood, TX  77442
 
 
 
Sheridan Elementary School
 
5526 Main St.
 
Sheridan, TX  77475

Q:

Do any AP's require a manlift, if so, can the school provide or does the installer need to?

A:

 

no if needed will be provided

Q:

Does customer want to re-use patch panels or install new ones?

A:

 

new patch panels

Q:

Does installer need to install new patch cables or reuse old ones?

A:

 

new patch cables

Q:

What cabling spec is required Cat 5e, Cat 6, cat6a?

A:

 cat6

Q:

What firewall is currently in place today? Make and Model?

A:

 edgewave 6350

Q:

Are you interested in running IPS, App control, and/or URL Filtering on your devices?

A:

 

yes

Q:

Are you considering High Availability on your firewall?

A:

 no

Q:

Are there more than 1 WAN connection coming into this environment?

A:

 

currently one internet connection fiber in and WAN circuits to each school.

Q:

Do you need implementation services with your firewall? If so, will remote installation suffice?

A:

 

yes, no

Q:

Will District need turnkey implementation on Switches and AP’s?

A:

 

yes

Q:

Project A: • Antennas, connectors etc: “SFP’s for network connection” what type and speed SFP’s? Example 1G multimode. – please provide options for 1gb and 10gb multimode transceivers. Currently only using 500mb across the district from ISP.

A:

 

currently 1Gig multimode, separate 10 Gb option if available. We are requesting Internet upgrade 2gig-5gig so do not know what handoff provider will offer.

Q:

Project B: • Antennas, connectors etc: “Fiber SFP and patch cables” what type and speed? (this appears more than once in this section) 1gb Multimode SFP’s. LC/LC OM2 or OM3 .5M patch cables are OK. • Switches: is POE required for any/all switches? Is layer 3 required? If so what routing protocols need to be supported? POE on all switches. I forgot to ask on layer 3. Please include stacking capability for 3 switches at garwood MDF and 3 switches at Sheridan mdf

A:

 

cat6, Ip environment, 1st switch must have IP layer 3, others layer 2. No special stacking, all switches POE to support Computers, ap's phones, iPads, chromebooks.