IFCB Posted

01 November 2018

West Platte R-II School District

District Address

1103 Washington St

Weston, MO 64098

IFCB ID: 190003917


Bid Deadline:

13 December 2018

Questions Due By:

15 November 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions8481.docx

C2COVERPAGE5854.pdf

WestPlatteQuestionsandAnswersfrom11.12.18.docx



Services and Equipment Requested


UPDATE: 11/13/18 1:36pm-Questions and answers from the walkthrough on 11/12/18 have been added as an attachment. 

UPDATE: 11/2/18 10:39am- The quantity of the ineligible power supply at the elementary has been updated.


Internal Connections
 
Project Narrative
The district will upgrade and replace existing equipment, and add an exterior wireless access for key areas on campus for student access.
 
Mandatory Site Visit

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on November 12th, and on November 14th, at 4:30pm. Vendors will meet at the High School located at 935 Washington St., Weston, MO 64098 Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
West Platte Elementary
6
Cisco Meraki 10Gb SFPs or functional equivalent
Switches
West Platte Elementary
2
Meraki MS350-24X with 6-year license or functional equivalent
Switches
West Platte Elementary
7
Meraki MS250-48FP or functional equivalent
Switches
West Platte Elementary
2
Meraki MS120-8LP with 6-year license or functional equivalent
Wireless Access Points
West Platte Elementary
3
Meraki MR53 Indoor POE AP with 6-year license or functional equivalent
Wireless Access Points
West Platte Elementary
4
Meraki MR84 Outdoor POE AP with 6-year license or functional equivalent
Switches
Jr.-Sr. High
1
Meraki MS350-24X with 6-year license or functional equivalent
Wireless Access Points
Jr.-Sr. High
4
Meraki MR53 Indoor POE AP with 6-year license or functional equivalent
Wireless Access Points
Jr.-Sr. High
3
Meraki MR84 Outdoor POE AP with 6-year license or functional equivalent
 
Compatibility Requirement

All networking devices must be compatible with Meraki switches, APs, firewall, and Cloud Management.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
Basic Maintenance – see above internal connections request.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
Non-Erate Eligible Items

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
West Platte Elementary
7
1025W Power MS250 Redundant Power Supply
Switches
West Platte Elementary
2
1025W Power MS350 Redundant Power Supply
Switches
Jr.-Sr. High
1
1025W Power MS350 Redundant Power Supply
 
  


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


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