IFCB Posted

31 October 2018

DeWitt Public School District

District Address

204 N Jackson St

DeWitt, AR 72042

IFCB ID: 190003813


Bid Deadline:

12 December 2018

Questions Due By:

14 November 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         DISQUALIFICATION FACTOR CATEGORY SELF-PROVISIONED FIBER: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions2423.docx

C2COVERPAGE92.pdf



Services and Equipment Requested


Self-Provisioned Fiber – 3 connections from hub site at DeWitt HS, 1614 S. Grandview, DeWitt 72042 to the following addresses:
DeWitt Elementary, 1718 S. Grandview, DeWitt 72042
DeWitt Admin Office, 1841 S. Grandview, DeWitt 72042
DeWitt Bus Shop, 901 West 16th, DeWitt, 72042
Winning bidder will need to provide the following:
The route mapped in either a .kmz or .json file.
 
Aerial portion of fiber build:
1.      What is the average cost of the fiber material per foot? (E.g. cost of actual fiber cables.)
2.      What is the average cost of the Fiber placement per foot?
3.      What is the average cost of the structure material per foot? (e.g. cost of conduit, splicing, make ready pole attachment, etc.)
4.      What is the average cost of the structure placement per foot?
 
Buried with Conduit (underground)
1.      What is the average cost of the fiber material per foot? (E.g. cost of actual fiber cables.)
2.      What is the average cost of the Fiber placement per foot?
3.      What is the average cost of the structure material per foot? (e.g. cost of conduit, splicing, make ready pole attachment, etc.)
4.      What is the average cost of the structure placement per foot?
 
Mandatory Self-Provisioned Fiber Site Visit

Vendors wishing to submit bids for the Self-Provisioned Fiber must attend one of two mandatory site visits. The first site visit will be held on November 6th, and the second visit will be held on November 13th, at 9am. Vendors will meet at DeWitt High School located at 1614 S. Grandview, DeWitt, AR 72042, and check in at the front office. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Leased Wide Area Network Circuits – 3 circuits, from hub site at DeWitt HS, 1614 S. Grandview, DeWitt 72042 to the following addresses:
DeWitt Elementary, 1718 S. Grandview, DeWitt 72042
DeWitt Admin Office, 1841 S. Grandview, DeWitt 72042
DeWitt Bus Shop, 901 West 16th, DeWitt, 72042

Dark Fiber bidders should bid 12 strands. Leased Lit Fiber bidders should be 500 Mb bandwidth.
 
 
 
Internal Connections
 
Project A-Caching Server
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Caching Server
High School
1
Dell or functional equivalent
Caching Server
Elementary
1
Dell or functional equivalent
 
 
Project B-Cabling, Switches, Wireless Controller, and WAPs
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Cabling
High School
5
Drops for wireless access points
Switches
High School
2
Aruba 24-port or functional equivalent
Wireless Access Points
High School
5
Aruba or functional equivalent
Wireless Controller
High School
1
Aruba central management or functional equivalent
Wireless Access Points
Elementary
5
Aruba or functional equivalent
Wireless Controller
Elementary
1
Aruba central management or functional equivalent
 
 
Compatibility Requirement

All requested equipment must be compatible with our existing Aruba network.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.
 
Basic Maintenance Project A– see above Internal Connections request for Project A.

Basic Maintenance Project B– see above Internal Connections request for Project B.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
    


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

As internet demand grows, schools get more devices, and internet demand grows more. When was the last time you updated your bandwidth? What were your reason's for needing to upgrade? What is the available bandwidth to the school, how much of that bandwidth are you using at peak times? What are the student/teacher devices and approximately how many on site? What types of devices are used in the district? Do you plan to add more devices in the next year? A dedicated cache can support the classroom in various ways, what do you hope to achieve in terms of network performance by having a cache? Some schools have enough bandwidth and are specifically looking to bring targeted performance benefits to existing content. What are the high use web applications used in classrooms? Are there any paid web platforms that the school has invested in to support learning? User-wait can be a challenging issue for teachers and students. Classroom management problems increase with slow response time, and teacher abandonment of technology is also an issue. What user-wait issues are you experiencing (if any) at Dewitt? Besides software updates, the biggest demand hogs in schools are video in the classroom. Are teachers using YouTube with students? How would caching Youtube to remove that demand from your network while increasing reliability be helpful for your teacher/students/network?

A:

 

Caching server will be used in the area of online testing for our district. 

 

I-Ready, Moby Max, Renaissance Learning, Odysseyware, Youtube are some web applications that are being used in the classroom. I apologize, but this is all of the information that I have now.   

Q:

What testing platforms need to be cached?

A:

 

ACT Aspire