IFCB Posted

25 October 2018

Tishomingo School District 20

District Address

1300 E Main

Tishomingo, OK 73460

IFCB ID: 190003294


Bid Deadline:

11 December 2018

Questions Due By:

14 November 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR INTERNET AND WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, or Project D.  Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions6556.docx

C2COVERPAGE4764.pdf



Services and Equipment Requested


WAN connections-Applicant currently has 4 x 100MB WAN connections. Applicant will accept bids up to 10GB.  Applicant is specifically requesting bids for their current 100Mb bandwidth, and increments of 1Gb and 10Gb. Please provide pricing for leased switches and a leased router. Please also indicate whether it is MPLS or home run connections.  Please include bids with 1, 3, and 5 year terms. The connections run from the hub site of the High School Gym located at 1300 E Main St, to;
1. Alternative Education, 304 S McLish
2. Early Childhood Building, 607 N Broadway
3. Elementary School, 502 N Neshoba
4. Middle School, 307 S McLish Ave
All above addresses are in Tishomingo, OK 73460; (580) 371.
 
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
 
DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder). 
 
Internet Access – Applicant currently has 200Mb bandwidth.  Applicant will accept bids up to 10GB.  Applicant is specifically requesting bids for their current 200Mb bandwidth, and increments of 1Gb, 2Gb, 3Gb, 4Gb, 5Gb, and 10Gb bandwidths.  Please include pricing for leased switches and a leased router. Please include bids with 1, 3, and 5 year terms. The applicant is also requesting basic head-end firewall services. The terminating address for this circuit is 1300 E. Main Street, Tishomingo, OK, 73460; (580) 371. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
Internal Connections

Mandatory Site Visit
Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on November 6th, and November 13th beginning at 10am. Vendors will meet at 1300 E. Main, Tishomingo, OK 73460. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Project A-High School
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
High School
4
24-port POE
Switches
High School
5
48-port POE
UPS/Battery Backup
High School
2
1500 model rack mountable or functional equivalent
UPS/Battery Backup
High School
2
750 model rack mountable or functional equivalent
Wireless Access Points
High School
20
Engenius or functional equivalent
 
Basic Maintenance Project E – see above Internal Connections request for Project A.
 
Project B-Middle School
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
Middle School
3
48-port POE
UPS/Battery Backup
Middle School
1
1500 model rack mountable or functional equivalent
UPS/Battery Backup
Middle School
1
750 model rack mountable or functional equivalent
Wireless Access Points
Middle School
15
Engenius or functional equivalent
 
Basic Maintenance Project F – see above Internal Connections request for Project B.
 
Project C-Elementary
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
Elementary
5
24-port POE
Switches
Elementary
2
48-port POE
UPS/Battery Backup
Elementary
1
1500 model rack mountable or functional equivalent
UPS/Battery Backup
Elementary
3
750 model rack mountable or functional equivalent
Wireless Access Points
Elementary
18
Engenius or functional equivalent
 
Basic Maintenance Project G – see above Internal Connections request for Project C.
 
Project D-District Shared
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Firewall Service and Components
District Shared
1
No Preference
Wireless Controller
District Shared
1
No Preference
 
Basic Maintenance Project H – see above Internal Connections request for Project D.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, or Project D.  Bids for individual components of a single project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
  


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Does the district have a preference for the WAN to be a One to Many (MPLS) design or a Point to Point (Home Run) What technology are the UPS'es to be - Standby, Line-Interactive or On-Line Are the PoE switches to be standard PoE or PoE+ What Model Engenius Access Points? Or perhaps what technology or features are being requested? Engenius embeds wireless management in the switch and limits the number of access points manageable to QTY 50 per switch. This implies there being an Engenius switch in each the H.S. - M.S. and E.S. rather than a single appliance for the district. Is this correct?

A:

 We do not have a preferred topology.  We want the most cost effective method that will work and give us increased bandwidth while also connecting all three sites.  

 

UPS-line interactive

 

POE+

 

We are hoping to receive bids for WAPs that can managed with one account but it will depend on how much that costs.