IFCB Posted

22 October 2018

Richards School District R-V

District Address

3461 County Road 1710

West Plains, MO 65775

IFCB ID: 190002963


Bid Deadline:

02 December 2018

Questions Due By:

07 November 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project 1, Project 2, or Project 3.  Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project 1, Project 2, or Project 3.  Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions9060.docx

C2COVERPAGE6288.pdf



Services and Equipment Requested


Internet Access – Applicant currently has DSL 4 Mb/512K bandwidth. The terminating address for this circuit is 3461 County Road 1710, West Plains, MO 65775; (417)256. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
Internet Access – Minimum 25Mb bandwidth, maximum 1Gb bandwidth. Please also include pricing for a leased router, and indicate if a static IP is provided. Please include 1, 3, and 5 year terms. The terminating address for this circuit is 3075 Holiday Lane, West Plains, MO 65775; (417)256. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
Internal Connections
 
Project Narrative
6 wireless access points will be added to an already existing network of 25. Two 48-port switches will be added to an already existing network to be used to support additional wireless access points and current network. 3 wireless access points and a small port PPOE switch will be added to the Early Childhood Center to manage dedicated high speed internet. Installation, activation, and configuration will be needed for the wireless access points, PPOE switches, and firewall.
Voluntary Site Visit
Vendors wishing to bid on internal connections can attend a voluntary site visit one day October 30th, or November 6th from 10am-12pm. Vendors will meet at 3461 County Road 1710, West Plains, MO 65775 and check in with Susan Rogers.
 
 
Project 1-Richards Elementary
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
Elementary
2
Aerohive SR2348 L3 48-port PPOE+ or functional equivalent
Wireless Access Points
Elementary
6
AP370 or AP250 including Aerohive w/Hive Manager Online Express for 370 and/or 250 series AP for 3 years, includes 8x5 phone support, software subscription, and customer portal access or functional equivalent
Cabling
Elementary
1000’
Cat6E Cable for WAPs cable color green

Compatibility Requirement

The requested switches and wireless access points must be compatible with existing Aerohive network. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
Basic Maintenance Project 1– see above Internal Connections request for Project 1.
 
Project 2-Early Childhood Center
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
ECC
2
Aerohive 16 or 24-port PPOE+ or functional equivalent
Wireless Access Points
ECC
3
AP370 or AP250 including Aerohive w/Hive Manager Online Express for 370 and/or 250 series AP for 3 years, includes 8x5 phone support, software subscription, and customer portal access or functional equivalent
Firewall Service and Components
ECC
1
SonicWall TZ400 w/software subscription/support or functional equivalent
Firewall Service and Components
ECC
1
SonicWall Management License for VPN 10 pack or functional equivalent
 
Compatibility Requirement

The requested switches and wireless access points must be compatible with existing Aerohive network. Firewall must be compatible with existing SonicWall equipment.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
Basic Maintenance Project 2– see above Internal Connections request for Project 2.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project 1, Project 2, or Project 3.  Bids for individual components of a single project will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
Basic Maintenance of Internal Connections Project 3
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Make/Manufacturer
Wireless Access Points
Richards District
22
License renewals for existing AP250 devices: Aerohive AH-ERATE-HMOL-3YR-250-FCC
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project 1, Project 2, or Project 3.  Bids for individual components of a single project will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Is the cabling that is requested just for the ap's or are you wanting bulk cable? Does the early childhood center need any cabling for the ap's?

A:

 The cabling requested is for the AP's that would be installed for at the Main School Building. Separate cabling would be needed for the AP's in the Early Childhood Center (ECC) as part of installation. 

Q:

Will the new switches be connected with copper or fiber? Will you need SFP+ modules?

A:

 First question:  The cabling requested is for the AP's that would be installed for at the Main School Building. Separate cabling would be needed for the AP's in the Early Childhood Center (ECC) as part of installation. 

 

Second question: Connections to the switches in the Main School Building will be fiber. Copper connections would be used at the Early Childhood Center. We need SPF+ modules. 

Q:

Will the new switches be replacing the ones in the two existing closets? If so are you wanting the SFP+ to uplink the switches to each other in the same rack? If not are the being added in addition to the the ones in the existing closets? If they are being added to new locations where? Is the fiber already in place to connect the new switches in new locations to the main closet? What type of fiber is in place? Is it capable of 10gb speed?

A:

 

Project I:  One 48 port switch will be added to each of the two main network closets. We will want the SFP+ to uplink to each other in each of the separate closets to the existing equipment. You will need a fiber patch cable. 

 

Project II: The 24 port switch will go in a new location - the Early Childhood Center. There is not fiber/WAN currently in place at this location.  It will most likely not be 10gb speed.