IFCB Posted

15 October 2018

Clinton School District

District Address

701 S. 8th St.

Clinton, MO 64735

IFCB ID: 190002509


Bid Deadline:

25 November 2018

Questions Due By:

30 October 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, or Project B. Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions424.docx

C2COVERPAGE1083.pdf



Services and Equipment Requested


Leased Lit Fiber- 1,000Mbps bandwidth from the High School located at 1106 S. 2nd St., Clinton, MO 64735; to the Technical School located at 602 S. 5th St., Clinton, MO 64735.
 
Internet Access – Minimum 500Mb bandwidth, maximum 1Gb bandwidth. Please include bids for 750Mbps bandwidth. Please also include pricing for a leased router. The terminating address for this circuit is 602 S. 5th St., Clinton, MO 64735; (660)885. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
Category One Hardware
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
High School
2
 
SFP Modules
Antennas, Connectors and Related Components
High School
2
 
 
10Gbps GBIC
Switches
High School
1
Cisco 24-port or functional equivalent
Antennas, Connectors and Related Components
Middle School
2
SFP Modules
Antennas, Connectors and Related Components
Middle School
2
10Gbps GBIC
Switches
Middle School
1
Cisco 24-port or functional equivalent
Antennas, Connectors and Related Components
Intermediate School
2
SFP Modules
Antennas, Connectors and Related Components
Intermediate School
2
10Gbps GBIC
Switches
Intermediate School
1
Cisco 24-port or functional equivalent
Antennas, Connectors and Related Components
Henry Elementary
2
SFP Modules
Antennas, Connectors and Related Components
Henry Elementary
2
10Gbps GBIC
Switches
Henry Elementary
1
Cisco 24-port or functional equivalent
Antennas, Connectors and Related Components
Early Childhood Center
2
SFP Modules
Antennas, Connectors and Related Components
Early Childhood Center
2
10Gbps GBIC
Switches
Early Childhood Center
1
Cisco 24-port or functional equivalent
Antennas, Connectors and Related Components
Technical School
2
SFP Modules
Antennas, Connectors and Related Components
Technical School
2
10Gbps GBIC
Switches
Technical School
1
Cisco 24-port or functional equivalent
Switches
District Shared
1
Cisco Fiber Aggregator switch MS410-16 or functional equivalent
 
 
 
Internal Connections
Project Narrative
We are needing a new firewall for our existing network and for the new connection we will be providing at the high school. We are also needing more switches for our existing Meraki wireless network.  
 
Mandatory Site Visit
 Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on October 23rd, beginning at 9am. The second visit will be held on October 29th, at 1pm. Vendors will meet at 602 S 5th St. Clinton, MO 64735. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Project A-Firewall
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Firewall Service and Components
Technical School
1
Meraki MX450 or functional equivalent
Firewall Service and Components
High School
1
Meraki MX450 or functional equivalent
 
Project B-Switches
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
High School
4
Meraki MS225-24p-HW
 
Compatibility Requirement

All equipment must be compatible with our existing Meraki network. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, or Project B. Bids for individual components of a single project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
 
Basic Maintenance Project A and B – see above Internal Connections request for Project A and B 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

The RFP has requests Leased Lit Fiber- 1,000Mbps bandwidth from the High School located at 1106 S. 2nd St., Clinton, MO 64735; to the Technical School located at 602 S. 5th St., Clinton, MO 64735. Is connectivity needed between any other school buildings? If so, what are the addresses?

A:

 No the link between the hs and tech school.  Only leased kit fiber connection we are needing. 

Q:

Good afternoon. Who is my physical site contact to escort my technician inside the building to complete a site survey? Please prove name, number and email address. Thank you, Paul

A:

 

We are not conducting site visits for Category One requests.