IFCB Posted

03 January 2019

Howell Valley Elementary School District

District Address

6461 State Route ZZ

West Plains, MO 65775

IFCB ID: 190013104


Bid Deadline:

14 February 2019

Questions Due By:

17 January 2019


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions3152.docx

C2COVERPAGE48.pdf



Services and Equipment Requested


Internal Connections
 
Project Narrative

Howell Valley is a Pre-K through 8th grade school consisting of 4 buildings. To increase speed and reliability we need to run fiber between buildings and network closets.
Middle School building: Install one 48-port switch in server area rack, install one 24 port switch in closet behind 4th grade room, and install one 24 port switch in hall above drop ceiling. Install rack and 24 port switch in Pre-K building.
Elementary Building: Install 24 port switch in upstairs closet rack. Install one 24 port switch in rack in closet by lower computer lab. Install 48 port switch in admin office. 
 
Mandatory Site Visit

Vendors wishing to submit bids for internal connections projects must attend one of two mandatory site visits. The first site visit will be held on January 14th, and the second visit will be held on January 16th, from 8:30am to 2:00pm. Vendors will meet at Howell Valley School located at 6461 State Route ZZ, West Plains, MO 65775. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
 
Project A

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
Howell Valley Elementary
1
48-port patch panel
Antennas, Connectors and Related Components
Howell Valley Elementary
1
24-port patch panel
Racks
Howell Valley Elementary
1
Black box bottom-hinged panel network device enclosure/chassis-4U-19”
Switches
Howell Valley Elementary
2
HP 1920 48port 4 SFP POE+ or functional equivalent
Switches
Howell Valley Elementary
6
HP 1920 24port 2 SFP POE+ or functional equivalent
Cabling
Howell Valley Elementary
8
Cat5 or Cat6 network drops for AP’s
Wireless Access Points
Howell Valley Elementary
8
Watchguard AP 120 w/3yr support or functional equivalent
 
 
Project B

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
Howell Valley Elementary
3
HP 1910 fiber transceivers or functional equivalent
Antennas, Connectors and Related Components
Howell Valley Elementary
4
48-port transceivers
Antennas, Connectors and Related Components
Howell Valley Elementary
4
24-port transceivers
Cabling
Howell Valley Elementary
1
Fiber Runs 175ft above drop ceiling
Cabling
Howell Valley Elementary
1
Fiber Runs 200ft above drop ceiling
Cabling
Howell Valley Elementary
10
1M Cat6 patch cables
 
 
Project C

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
Howell Valley Elementary
3
Wall-Mountable Interconnect Center (WIC), holds 2 CCH connector panels or functional equivalent
Cabling
Howell Valley Elementary
1
Fiber run of 300ft
 
Compatibility Requirement

Access points must be compatible with existing WatchGuard equipment. Switches must be compatible with existing HP equipment.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
 
Basic Maintenance Project D – see above Internal Connections request for Project A. 

Basic Maintenance Project E – see above Internal Connections request for Project B. 


Basic Maintenance Project F – see above Internal Connections request for Project C. 
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


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