IFCB Posted

10 December 2018

Ringling Indep Sch District 14

District Address

Highway 89 and Oak St

Ringling, OK 73456

IFCB ID: 190009124


Bid Deadline:

20 January 2019

Questions Due By:

19 December 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

C2COVERPAGE6450.pdf

2019C2BiddingInstructions91.docx



Services and Equipment Requested


Internal Connections
 
Project Narrative
 
We are looking for a solution to hardwire our AG building (aerial or underground) that is approximately 125 yards from the service in our high school.  We would need switches on both ends, and copper or fiber cable that is Cat5 or Cat6.
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Cabling
High School
20
Cat5 or Cat6 drops
Cabling
High School
1
Cable run
Switches
High School
2
24-port count
UPS/Battery Backup
High School
2
HP and/or Intellinet or functional equivalent
Wireless Access Points
High School
10
No Preference
UPS/Battery Backup
Jr. HS and HS Shared
1
HP and/or Intellinet or functional equivalent
UPS/Battery Backup
Junior High School
1
HP and/or Intellinet or functional equivalent
UPS/Battery Backup
Elementary
1
HP and/or Intellinet or functional equivalent
 
Compatibility Requirement

All requested equipment must be compatible with existing HP switches and existing Intellinet networking.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
Basic Maintenance – see above internal connections request.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

What form (rack mount or tower) UPS you would like? Type of UPS? (Offline, Line interactive, or Double Conversion) How many watts do you need per UPS? Run time? Input/output voltages? Power distribution required/Outlets required?

A:

 

We need a tower, offline, 900 watts, 15 minutes run time, 110110 voltage with 6 outlets.

Q:

Cabling - Cat6 Drops: Are these all in a lab or spread out throughout the HS? What are the walls (sheet rock, cinder block, cement, etc.) and ceilings (open, solid, drop)? Are these for data location or wireless access points? Cabling - Cable Run: What does this consist of? Is this copper or fiber? If fiber, multi-mode or single-mode? Where is to be run from and to? Indoor or outdoor? Switches: What is the current switch network in the HS? Are these adding to or replacing? Do you need any type of 1G copper or fiber transceivers? Wireless AP's: What is the current wireless network in the HS? Are these 10 adding to or replacing? Do you have a 1-to-1 in place? Are these cloud based or controller based? If controller based, what wireless controller do you have currently?

A:

 

Here are the answers to your questions. Cabling- throughout the HS.  Walls are cinder block, sheet rock and some brick. The ceilings are drop. Data locations. Cabling- from HS to AG building outdoor vendor recommended. Switches are mixed  HP and Intellenet. We are adding switches in the AG room. We don't need any type of 1G transceivers. Current wireless network in the HS is Ubiquity. The 10 will be adding. Controller based with wireless Ubiquity Unify software controller.