IFCB Posted

05 December 2018

INCA Community Services

District Address

202 South Capitol

Tishomingo, OK 73460

IFCB ID: 190008235


Bid Deadline:

16 January 2019

Questions Due By:

14 December 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

C2COVERPAGE4044.pdf

CopyofINCABMICListByLocation.xlsx

2019C2BiddingInstructions2595.docx



Services and Equipment Requested


Internet Access – Minimum 20Mb bandwidth, maximum 500Mb bandwidth. Applicant is specifically requesting bids for 20 Mb, 30 Mb and 40 Mb bandwidths. The terminating address for this circuit is 301 W. 10th Atoka, OK 74525; (580) 889.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
Internet Access – Minimum 20Mb bandwidth, maximum 500Mb bandwidth. Applicant is specifically requesting bids for 20 Mb, 30 Mb and 40 Mb bandwidths. The terminating address for this circuit is 202 S Capitol, Tishomingo, 73460; (580)371.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
WAN Connections – 29 x T1 bandwidths. For each 1.5 Mb connection, the applicant is considering increasing up to 5 Mb. Please also provide bids at 3Mb and 4Mb for each 1.5 Mb connection. Please provide bids for up to 50Mb for the 10.5 Mb sites. Please provide bids for up to 10 Mb for the 4.5 Mb site. The current configuration is MPLS. 29 x 1.5 Mb to the following locations:
 
10.5 Mb (7 x T1) bandwidth terminating at 301 W. 10th St, Atoka, 74525 (580)889
10.5 Mb (7 x T1) bandwidth terminating at 202 S Capitol, Tishomingo, 73460 (580)371
4.5 Mb (3 x T1) bandwidth terminating at 1220 W 9th St, Sulphur, 73086 (580)622
3.0 Mb (2 x T1) bandwidth terminating at NW 4th and Main St, Kingston, 73439 (580)564
3.0 Mb (2 x T1) bandwidth terminating at 18941 8th St, Madill, OK 73446 (580)677
1.5 Mb bandwidth terminating at 200 North 7th St. Milburn, 73450 (580)443
1.5 Mb bandwidth terminating at 304 W 7th, Tishomingo, 73460 (580)371
1.5 Mb bandwidth terminating at 211 North 2nd St, Madill, 73446 (580)795
1.5 Mb bandwidth terminating at 18941 8th St, Madill, 73446 (580)677
1.5 Mb bandwidth terminating at 402 North Perkins, Caney, 74533 (580)889
1.5 Mb bandwidth terminating at 502 S Choctaw Ave, Wapanucka, 73461 (580)937
1.5 Mb bandwidth terminating at 603 S Choctaw, Mill Creek, 74856 (580)384
1.5 Mb bandwidth terminating at 701 E Benton Davis, 73030 (580)369

Basic Maintenance of Internal Connections

Bids must include all additional costs associated with service including but not limited to travel to each of the sites if required for setup or any part of the service.
BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment to be maintained. 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

the Meraki swith/lic are going end of life, do you want an equivalent? Can you tell me what exactly you are looking for on the SRX 650 (just the firewall or do you need any service / lic agreements) does cabling need to be Leviton only or equivalent?

A:

 we are not requesting any new equipment, just BMIC (maintenance) on the existing equipment