IFCB Posted

20 November 2018

Midland ISD

District Address

615 W. Missouri Ave

Midland, TX 79701

IFCB ID: 190006111


Bid Deadline:

15 January 2019

Questions Due By:

30 November 2018


IFCB Requirements


·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·        Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·        Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·        Contracts must not prohibit SPIN changes.
 
·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·        All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

LeasedLitFiberSiteListv2CORRECT.xlsx

AwardCriteria68.docx



Services and Equipment Requested


UPDATE 12/18/18 – Award Criteria is now available to download. The bid deadline has been extended to 1/15/19.

UPDATE 12/18/18 - In previous newspaper ads the bid opening date (not the bid deadline) was listed as 1/15/19. That date has been revised and is now 1:30 pm, 1/21/19, 615 W. Missouri.


UPDATE 11/28/2018: If it is more cost effective for service providers to provide one 20 Gbps connection to 615 W. Missouri (instead of two 10 Gbps circuits to that location) that is acceptable – we will accept cost effective bids that meet our bandwidth needs. 


UPDATE 11/28/2018: The document for the WAN connections (Leased Lit Fiber Site List) had an incorrect address listed. That document has been removed and replaced by a revised, corrected list. Please use only the new list.

 Internet Access – The district is requesting internet access for 4 locations – 615 W. Missouri Ave., 3500 Neely Ave., 1400 E Oak Ave. and 909 Bonham St. Please provide bids for 2 Gb/s, 3 Gb/s, 4 Gb/s and 5 Gb/s for each of the four locations. Please also provide pricing for leased routers at each location. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

Leased Lit Fiber
– There is a document available for download with addresses for all 45 sites. There are 40 x 1 Gb/s connections, 3 x 10 Gb/s connections and 2 sites which need bids for both 1 Gb/s and 10 Gb/s bandwidths. Please provide bids in 12 month increments, 1-3 years.


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Would Midland ISD consider a 60 month or a 120 month contract term?

A:

 

Question: Would Midland ISD consider a 60 month or a 120 month contract term? 

 

Answer:  No, for the leased-lit fiber, we are only requesting proposals for up to a  three year contract term.

Q:

Will the District consider proposals for a leased lit WAN service for a term of 120 months or longer?

A:

 

No, for the leased-lit fiber, we are only requesting proposals for up to a  three year contract term.

Q:

What are the term requirements on the Internet access to these 4 locations?

A:

 Q: What are the term requirements for Internet service to four locations?

A:  Please provide quotes for 1 year, 2 year, and 3 year terms.

Q:

What is the requested service activation date on the Internet access to these 4 locations?

A:

 

Q:  What is the requested service activation date...?

 

A:  July 1, 2019

Q:

Are there 2 different buildings/demarcation at 3500 Neely Ave that required 10Gb connection each per the spreadsheet?

A:

 

Answer: There is a mistake in the spreadsheet.  The address of the location labeled ADMIN 2 should be 615 W. Missouri Ave.  Both ADMIN1 and ADMIN2 10 Gb connections go to the same place at 615 W. Missouri Ave.. A revised spreadsheet has been uploaded to the IFCB.

Q:

Can you please elaborate and describe the topology requested. For example, do you expect each school to have one link to its “closest” core site, or one link to each of the two “closest” core sites, (which are the four sites with Internet Access)? Do you intend for the four core sites to have connectivity between each other in a “ring” topology? What is the requested date for the service to turn up and start billing?

A:

 

The requested turn up date and start of billing is 7/1/2019.    

At present, we have point to multi-point from each of our sites and we have two internet gateway locations.  Currently, any site can be configured to utilize either of the two gateway sites for Internet.  We prefer to retain this ability (any WAN site can be configured to utilize any of up to 4 Internet (core) sites for flexibility).   Any WAN site also needs to be able to communicate with central office (615 W. Missouri), regardless of what Internet gateway they are pointing to.

Q:

Q:The site list has an Admin 2 at 3500 Neely Ave. Does this location share the same demark as Lee High at the same address?

A:

 

A:  The site Admin 2 is actually a second 10 Gb circuit we are requesting at 615 W. Missouri Ave.  The spreadsheet has an error in the address for Admin 2. It has been corrected a new spreadsheet has been attached with the correct information.