IFCB Posted

20 November 2018

Fox School District 74

District Address

PO BOX 248

Fox, OK 73435

IFCB ID: 190006096


Bid Deadline:

04 January 2019

Questions Due By:

06 December 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
 
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions53.docx

C2COVERPAGE6795.pdf



Services and Equipment Requested


Internet Access – Applicant currently has 100Mb bandwidth.  Applicant will accept bids up to 5GB.  Applicant is specifically requesting bids for their current 100Mb bandwidth, 200Mb, 300Mb, 400Mb, and 500Mb bandwidths.  The terminating address for this circuit is 100 Creek Ave., Fox, OK 73435; (580)673.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
Internal Connections
 
Project Narrative

Any equipment that is funded will need to be installed and configured.
 
Mandatory Site Visit

Vendors wishing to submit bids for the internal connection project must attend one of two mandatory site visits. The first site visit will be held on November 28th, and the second visit will be held on December 5th, both beginning at 10am. Vendors will meet at Superintendent’s Office located at 100 Creek Avenue Fox, OK 73435. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Caching Server
District Shared
1
No Preference
Firewall Service and Components
District Shared
1
No Preference
Router
District Shared
1
No Preference
Switches
District Shared
3
24-port or better
UPS/Battery Backup
District Shared
3
No Preference
 
Compatibility Requirement

The following equipment must have gigabit interfaces: the router, switches, firewall and caching server.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance – see above internal connections request.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Seeing that a router is being requested in the Category 2 items - does the district desire an unmanaged Internet service? That is to say a service that does not include a router provided and managed by the Internet Service Provider

A:

 

Yes

Q:

What form (rack mount or tower) UPS you would like? Type of UPS? (Offline, Line interactive, or Double Conversion) How many watts do you need per UPS? Run time? Input/output voltages? Power distribution required/Outlets required?

A:

 

1000va or better. Rack mount. Run time approx 30 mins

Q:

• How much bandwidth does the district currently have? is this likely to grow in the next 3 years? • What throughput is the rest of your internal IT rated/should be rated for? • How many daily concurrent users on the network? • Is there any 1:1 or BYOD program either planned or in place? • Does the district use online testing software? If so, which one? • Does the district use any specific learning reource during lessons (e.g. YouTube, Smarty Ants, Khan Academy, Starfall, etc.). If so, which ones? • Would caching https-secured content and video content be necessary for the District? If so, for what content? • Is the cache meant to address network congestion (either current or potential)? If so, how frequently does it happen? • Is the cache meant to address user wait? if so, under what circumstances? (e.g. Online testing, start of lessons, etc.)

A:

 

A. 100 meg

B. yes. requesting 500 this next year

C.We currently use edgenuity in the classroom.  we have 3concurrent students

D.  We use NWEA testing

E. We have enough computers in evry classroom for every student so I guess we are 1:1

F. Some teachers do use youtube

Q:

Would the district consider waiving the on-site visit requirement in the case on the caching Equipment providing the following: - The proposed solution is a single-server appliance that plugs in the same area as your router (either in-line or as a transparent proxy) and does not require information on or affect other infrastructure in the district - The proposed solution can be deployed entirely remotely and does not require local support to be maintained - The Vendor is able to provide substantial evidence to the above

A:

 

No, the onsite visit is mandatory for any company planning to bid the C2 project.

Q:

Do you have a caching server currently? If so, what manufacturer and model and specifications? If not, what specifications are required for our district? What is your current firewall? What security services do in place on the firewall? Many firewalls have subscriptions for security bundles, is a 1 year that is renewable good or do want a longer term? What is your current router? What is the handoff from your ISP? Copper or fiber What are your current network switches? Are you replacing these or adding to? Do the new switches go in the same network closet? Do you need any 1G copper or fiber transceivers? If fiber, is it multi-mode or single-mode? Verifying that the requested UPS be a rack mount with approximately 30 minute runtime, correct?

A:

 

No current cashing server

Need to cache content for 500 users or less.

Current firewall is PFsense

Current router is Pfsense

1 yr subscription with renewal option is good

ISP delivering with fiber

Current switches are Dlink

Wanting to add switches to network. Prefer layer 3. To be used for links between buildings, so will be in 3 locations

Existing trancievers are 1 GB

Existing fiber is multimode

UPS request is as you described