IFCB Posted

18 September 2018

Oklahoma Union ISD

District Address

Route 1 Box 377-7

South Coffeyville, OK 74072

IFCB ID: 190001013


Bid Deadline:

29 October 2018

Questions Due By:

02 October 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions3.docx

C2COVERPAGE3983.pdf



Services and Equipment Requested


Internet Access – Applicant currently has 100Mbps bandwidth.  Applicant will accept bids up to 5GB.  Applicant is specifically requesting bids for 200Mb, 500Mb, and 1Gb bandwidths.  Please include pricing for a leased router. The terminating address for this circuit is intersection of US 169 and state Highway 10 west, South Coffeyville, OK 74072. The area code and prefix for the service address (or terminating point) are (918) 255.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 
 
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
Internal Connections
 
Voluntary Site Visit
Vendors wishing to bid on internal connections can attend a voluntary site visit one day September 24, or October 1 beginning at 9am. Vendors will meet at RR1 Box 377-7 South Coffeyville, OK 74072, the intersection of Hwy 169 and Hwy 10 West.   
 
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Wireless Access Points
Oklahoma Union High
1
Aruba or functional equivalent
Wireless Access Points
Oklahoma Union Middle
1
Aruba or functional equivalent
Switches
Oklahoma Union Elementary
2
Extreme or functional equivalent
 
Compatibility Requirement

Equipment must be compatible with existing Aruba wireless access points.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
 
Basic Maintenance of Internal Connections

Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Cabling
Elementary
240
Cat5 Drops
Cabling
Elementary
5
Multimode Fiber        
Antennas, Connectors and Related Components
Elementary
144
Leviton Cat5E Patch Panels
Antennas, Connectors and Related Components
Elementary
4
Extreme 10619 Transceivers
Switches        
Elementary
9
Extreme X440-48port
Switches        
Elementary
2
Extreme X8-8port
UPS/Battery Backups
Elementary
4
APC Smart UPS 750
UPS/Battery Backups
Elementary
3
APC Smart UPS 1500
UPS/Battery Backups
Elementary
1
Tripplite SmartPro SMX1000RT2U
Wireless Access Points
Elementary
6
Aruba 105
Firewall Service and Components
Elementary
1
Juniper SRX340E
 
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
MS
1
Extreme 1-port GBIC
Antennas, Connectors and Related Components
MS
1
Gen 96-port patch panel
Cabling
MS
100
Cat5 Cable Drops
UPS/Battery Backup
MS
1
APC SmartUPS 750
UPS/Battery Backup
MS
1
Tripplite SmartPro SMX1000RT2U
Switches           
MS
1
Extreme X440-48port
Switches           
MS
1
Extreme X440-24port
Switches           
MS
1
Extreme X440-G2-48port
Wireless Access Points
MS
2
Aruba 205
 
 
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
HS
2
Leviton 48 port patch panels
Antennas, Connectors and Related Components
HS
2
Extreme 10619 transceivers
Cabling
HS
110
Cat5 Drops
Cabling
HS
1
Multimode Fiber        
Switches       
HS
1
Extreme X440-48port
Switches       
HS
1
Extreme X440-24port
Switches       
HS
2
Extreme X440-G2-48port
UPS/Battery Backups
HS
1
APC 1500
UPS/Battery Backups
HS
1
Tripplite SmartPro SMX1000RT2U
Wireless Access Points
HS
3
Aruba 205
Wireless Access Points
HS
9
Aruba 225
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

WAP Questions: 1. If there is an existing infrastructure, is this in addition to it or replacement? 2. If additional, what is the current infrastructure? 3. If replacement or new, how many users will there be per Access Point? 4. Is there PoE available for the new Access Points? Switch Questions: 1. Is PoE desired, if so how many ports per switch? 2. How many ports are desired on each switch? 3. Is there fiber uplinks needed? 4. Is stacking required on the switches? 5. What switches are currently in use?

A:

 

Approximately 50 users per access point

PoE is available for new access points

48 ports per switch

Fiber uploads are needed

Yes stacking

variants of Extreme X440

Q:

Can you confirm the terminating address for internet access please?

A:

 It is listed correctly, you may also be able to use:

RR1 Box 377-7

South Coffeyville, OK 74072


Q:

Is there a specific address other than US 169 & Hwy 10 W?

A:

 

RR1 Box 377-7

South Coffeyville, OK 74072