IFCB Posted

14 September 2018

Oologah - Talala Schools

District Address

PO Box 189

Oologah, OK 74053

IFCB ID: 190000878


Bid Deadline:

25 October 2018

Questions Due By:

29 September 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
 
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

OologahC2CoverPage.pdf

2019C2BiddingInstructions35.docx



Services and Equipment Requested


UPDATED 9/14/18 THE MANDATORY SITE VISITS ARE 9/25/18 AND 9/28/18

CATEGORY TWO


MANDATORY SITE VISIT

Vendors wishing to submit bids for Category Two must attend one of two mandatory site visits. The site visits will be held on September 25, 2018 and September 28, 2018.  Vendors should meet at 9:30AM CST at the Upper Elementary building, 10700 South 169 Hwy, Oologah, OK 74053.  Bids from vendors who did not attend one of the mandatory site visits will be disqualified.

Internal Connections (IC)
– see below chart.  Per USAC rules Applicant will accept bids for functional equivalents of all items requested Category Two items.
 
SCHOOL
Type of Equipment
Qty
Make/Manufacturer
Lower ES
Switch
1
Extreme x440-G2-48P
Lower ES
WAP
16
Extreme AP3805i or CNPILOT E600 Indoor  High capacity AP
Upper ES
Switch
3
Extreme x440-G2-48P managed
Upper ES
Switch
4
Extreme x440-G2-24P managed
Upper ES
Switch
15
Extreme AP3805i or CNPILOT E600 Indoor  High capacity AP
High School
Switch
5
Extreme x440-G2-48P
High School
WAP
15
Extreme AP3805i or CNPILOT E600 Indoor  High capacity AP
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
Basic Maintenance of Internal Connections (BMIC) – see above “Internal Connections” chart
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Verifying that the site visit for the 29th is correct, that is a Saturday morning?

A:

 

That was a typo, the correct dates are 9/25 and 9/28 – thank you for catching that. Vendors should meet at 9:30AM CST at the Upper Elementary building, 10700 South 169 Hwy, Oologah, OK 74053.  Bids from vendors who did not attend one of the mandatory site visits will be disqualified.

Q:

Should the "Type of Equipment" for the 15x Extreme AP3805i AP at the Upper ES be WAP instead of Switch?

A:

 

Correct, that is a typo – the Extreme AP3805i at the Upper ES is a WAP, not a switch

Q:

Do you need Cat6 Plenum Structured network cabling for the wireless access points?

A:

 

It is not needed. Already wired

Q:

Are you wanting 1, 3 or 5 year subscriptions for the APs?

A:

 3 years