IFCB Posted

14 September 2018

Huntington ISD

District Address

PO Box 328

Huntington, TX 75949

IFCB ID: 190000862


Bid Deadline:

25 October 2018

Questions Due By:

28 September 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
 
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
  
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions74.docx

HuntingtonC2CoverPage.pdf

ProjectCElementary.pdf

ProjectCIntermediate.pdf

ProjectCMiddleSchool.pdf

ProjectCHighSchool.pdf

ProjectCPride.pdf

FloorPlans4.pdf



Services and Equipment Requested


UPDATE 9/17/18 4PM - FLOOR PLANS ARE NOW AVAILABLE TO DOWNLOAD.

CATEGORY TWO

VOLUNTARY SITE VISIT

Vendors wishing to submit bids for Category Two may attend a site visit. The site visit will be held on September 27, 2018. Vendors should meet at HISD Admin, 908 North Main Street, Huntington, TX 75949, at 10AM CST.

Internal Connections (IC)
–see below charts. There are three separate Projects: Project A, Project B, and Project C. Applicant will be pursuing either Project A or Project B, not both. Applicant will be increasing their wireless infrastructure capabilities via Project A or Project B. Applicant will be increasing their network infrastructure capabilities via Project C. There are additional documents available for download for Project C by site. 

Per E-rate rules Applicant will accept bids for functional equivalents of all items listed for all Projects.
 
INTERNAL CONNECTIONS: PROJECT A - WIRELESS UPGRADE
SCHOOL
Equipment
Qty
Make/Manufacturer
ES
Switches
5
Aerohive Networks SR2324P
ES
WAPs
30
Aerohive AP250 Indoor Plenum Rated Ap 2 Radio 3x3:3 A/B/G/N/Ac Mu-Mimo
INT
Switches
2
Aerohive Networks SR2324P
INT
WAPs
25
Aerohive AP250 Indoor Plenum Rated Ap 2 Radio 3x3:3 A/B/G/N/Ac Mu-Mimo
MS
Switches
3
Aerohive Networks SR2324P
MS
WAPs
30
Aerohive AP250 Indoor Plenum Rated Ap 2 Radio 3x3:3 A/B/G/N/Ac Mu-Mimo
HS
Switches
3
Aerohive Networks SR2324P
HS
WAPs
30
Aerohive AP250 Indoor Plenum Rated Ap 2 Radio 3x3:3 A/B/G/N/Ac Mu-Mimo
INTERNAL CONNECTIONS: PROJECT B - WIRELESS UPGRADE
SCHOOL
Equipment
Qty
Make/Manufacturer
ES
Switches
5
Aerohive Networks SR2324P
ES
WAPs
30
Aerohive AP630 802.11ax - Wi-Fi Dual Band Part#AH-AP-30-AX-FCC
INT
Switches
2
Aerohive Networks SR2324P
INT
WAPs
25
Aerohive AP630 802.11ax - Wi-Fi Dual Band Part#AH-AP-30-AX-FCC
MS
Switches
3
Aerohive Networks SR2324P
MS
WAPs
30
Aerohive AP630 802.11ax - Wi-Fi Dual Band Part#AH-AP-30-AX-FCC
HS
Switches
3
Aerohive Networks SR2324P
HS
WAPs
30
Aerohive AP630 802.11ax - Wi-Fi Dual Band Part#AH-AP-30-AX-FCC
INTERNAL CONNECTIONS: PROJECT C - SWITCH UPGRADE
SCHOOL
Equipment
Qty
Make/Manufacturer
ES
Switch
1
HPE Part JL003A or functional equivalent
ES
UPS
2
HPE Part J9829A#ABA or functional equivalent
ES
Switch
1
HPE Part J9827A or functional equivalent
ES
Rack
1
HPE Part J9852A or functional equivalent
ES
Switch
1
HPE Part J9990A or functional equivalent
ES
Switch
4
HPE Part JL355A#ABA or functional equivalent
ES
Switch
15
HPE Part J9775A#ABA or functional equivalent
ES
Switch
10
Axiom Part J9151D-AX or functional equivalent
INT
Switch
1
HPE Part JL003A or functional equivalent
INT
UPS
2
HPE Part J9829A#ABA or functional equivalent
INT
Switch
1
HPE Part J9827A or functional equivalent
INT
Rack
1
HPE Part J9852A or functional equivalent
INT
Switch
8
HPE Part J9775A#ABA or functional equivalent
MS
Switch
1
HPE Part JL003A or functional equivalent
MS
Switch
2
HPE Part J9829A#ABA or functional equivalent
MS
Switch
1
HPE Part J9827A or functional equivalent
MS
Rack
1
HPE Part J9852A or functional equivalent
MS
Switch
1
HPE Part J9990A or functional equivalent
MS
Switch
2
HPE Part JL355A#ABA or functional equivalent
MS
Switch
10
HPE Part J9775A#ABA or functional equivalent
MS
Switch
6
Axiom Part J9151D-AX or functional equivalent
HS
Switch
1
HPE Part JL003A or functional equivalent
HS
UPS
2
HPE Part J9829A#ABA or functional equivalent
HS
Switch
1
HPE Part J9827A or functional equivalent
HS
Rack
1
HPE Part J9852A or functional equivalent
HS
Switch
1
HPE Part J9990A or functional equivalent
HS
Switch
5
HPE Part JL355A#ABA or functional equivalent
HS
Switch
10
HPE Part J9775A#ABA or functional equivalent
HS
Switch
10
Axiom Part J9151D-AX or functional equivalent
PRIDE
Switch
2
HPE Part JL355A#ABA or functional equivalent
PRIDE
Switch
4
HPE Part J9775A#ABA or functional equivalent
PRIDE
Switch
4
Axiom Part J9151D-AX or functional equivalent
 
 
COMPATIBILITY REQUIREMENT – PROJECT A & PROJECT B
The requested equipment must be compatible with the Applicant’s existing Aerohive equipment.

COMPATIBILITY REQUIREMENT – PROJECT C
The requested equipment must be compatible with the Applicant’s existing HP Procurve equipment.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
Basic Maintenance of Internal Connections (BMIC) – see above “Internal Connections” charts Project A, Project B, and Project C.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

1. Given the quantities of requested APs, what other Aerohive equipment must this work with? Is it a controller or cloud environment? 2. If we are proposing a equivalent/superior wireless product may we do so if we include the missing items as a part of the solution? 3. Can floorplans of the facilities including existing wireless AP placements be provided? This will aide in providing equivalency documentation according to Erate guidelines. Thank you!

A:

 

1 with existing Aerohive AP's and switches that are not being replaced at the current time.  Cloud controller

2 yes, as long as The equipment is compatible with the Applicant’s existing Aerohive equipment.

3 one ap per classroom/room, floor plans are not available at this time. UPDATE: floor plans have been added to the IFCB.