IFCB Posted

13 September 2018

El Dorado Sch Dist No 15

District Address

200 West Oak

El Dorado, AR 71730

IFCB ID: 190000825


Bid Deadline:

15 November 2018

Questions Due By:

05 October 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
  
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
  
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

ESDWAN2019AdditionalInformation.pdf

YocumMaps.pdf

2019C2BiddingInstructions18.docx

CorrectedElDoradoC2CoverPage.pdf

QandAsfromWalkthrough.docx



Services and Equipment Requested


UPDATE: 10/8/18- The questions and answers from both walkthroughs have been added as an attachment. 

UPDATE 9/13/18 - The request for Category Two BMIC has been removed and a corrected C2 Cover Page is now available.


CATEGORY ONE

WAN/Leased Lit Fiber connections – Applicant currently has 10 connections at 10GB bandwidth each and is requesting an additional 10GB circuit for a total of 11 connections.  Please provide bids for each site for 10GB and 100GB bandwidths, with and without the new circuit to El Dorado Education Center (#8 below).  Applicant is also requesting a multi-year scalable contract for 3, 5 and 10 years.  The hub address for all connections is El Dorado High School, 2000 Wildcat Drive, El Dorado, AR 71730 to the following:
1)      Barton Junior High 400 West Faulkner Street, , El Dorado, Arkansas 71730
2)      Washington Middle School 601 Martin Luther King Avenue, El Dorado, Arkansas 71730
3)      Yocum Elementary School 308 South College Avenue, El Dorado, Arkansas 71730
4)      Northwest Elementary School 1600 North College Avenue, El Dorado, Arkansas 71730
5)      Hugh Goodwin Elementary School 201 East 5th Street, El Dorado, Arkansas 71730l
6)      Retta Brown Elementary School 505 Dixie Drive, El Dorado, Arkansas 71730
7)      Murmil Education Center 2000 Ripley Drive, El Dorado, Arkansas 71730
8)      El Dorado Educational Center 501 Timberlane Drive, El Dorado, Arkansas 71730
9)      El Dorado District Office 200 West Oak Street, El Dorado, Arkansas 71730
10)   El Dorado Food Service Center 401 West Faulkner Street, El Dorado, Arkansas 71730
 
There is another document associated with this WAN request available for download with additional information.
 
CATEGORY TWO

MANDATORY SITE VISIT

Vendors wishing to submit bids for Category Two must attend one of two mandatory site visits. The site visits will be held on September 25, 2018, and October 4, 2018.   Vendors should meet at 200 West Oak, El Dorado, AR, at 8:30AM CST. Bids from vendors who did not attend one of the site visits will be disqualified.
 
Internal Connections (IC) – see below chart. There are also maps of Yocum sites available for download.
 
INTERNAL CONNECTIONS FOR YOCUM ELEMENTARY
Type of Equipment
Qty
Make/Manufacturer
Antennas, connectors, etc
328
Leviton Blue 6110G-RL6 or functional equivalent
Antennas, connectors, etc
116
Leviton Red 6110G-RC6 or functional equivalent
Antennas, connectors, etc
116
Leviton Purple 6110G-RP6 or functional equivalent
Antennas, connectors, etc
116
Leviton Yellow 6110G-RY6 or functional equivalent
Antennas, connectors, etc
138
Leviton Single Gang Box 42777-1IA or functional equivalent
Antennas, connectors, etc
10
Leviton 4 Port Plate 42080-4IS or functional equivalent
Antennas, connectors, etc
117
Leviton 2 Port Plate 42080-2IS or functional equivalent
Antennas, connectors, etc
6
Leviton 3 Port Plate 42080-3IS or functional equivalent
Cabling drops
307
No preference
Cabling/Fiber Run
1
A buried fiber connection between Yocum campuses
Racks
4
Tripp Lite SRW18USDPG Switch Cabinet or functional equivalent
Racks
7
Tripp Lite SRW18USDPG Switch Cabinet or functional equivalent
Racks
11
Tripp Lite SRFANWM Wall mount cabinet cooling fan Kit or functional equivalent
 
COMPATIBILITY REQUIREMENT

All Connectors at sites must be LC-LC to and LC to ST at the High School
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 

 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

How does the district plan to accept the 100G hand off? Do they want bundled interface or a single 100G interface?

A:

 Each interface separate.

Q:

1. Your current WAN is the most technologically advanced school district WAN in Arkansas. It is a customized private wide area network specially designed and engineered to provide El Dorado School District No 15 with unparalleled resiliency, reliability, security and scalability not found in “Switched Metro E” service offerings. There is no other third-party traffic on the entire network. There are no third-party electronics to provide failure points and decrease performance. There is no off-site telco central office or cable head end. We assume that you want to continue with a dedicated network that is designed and built with dedicated fiber strands and electronics connecting all of your district sites? 2. EDSD No 15 is currently receiving 10 GB Committed Information Rate bandwidth to all locations. There is no sharing or throttling of bandwidth speeds on the network: ever. We assume that you would like symmetrical (CIR) bandwidth to each location (10 Gb is a full 10 Gb to all sites and not shared or switched)? 3. We assume that you would continue to require a carrier grade Service Level Agreement that provides at a minimum: a. Network Availability > 99.999% b. End to end jitter < 5 ms c. End to end latency <2 ms d. Bit-Error Rate < 0.1% e. MTTR <4 hours 4. We assume that you require a Customer Web Portal to view real time the network performance matrixes such as circuit status, bandwidth utilization, latency and jitter reports?

A:

 

1. Yes

2. Yes

3. Yes

4. Yes

We would like to see bids with these specifictions met, but we do not "require" that vendors submit bids with these specifications. 

Q:

I have a question about the locations in your IFCB. The IFCB mentions an 11th circuit and your current 471 list the Service Center (BEN 16075117) at 420 S. Newton as a current service location...is the 11th circuit for this location and if not where do you want the 11th potential circuit located?

A:

 

501 Timberlane, El Dorado, Ar

Q:

Q: I have a question about the locations in your IFCB. The IFCB mentions an 11th circuit and your current 471 list the Service Center (BEN 16075117) at 420 S. Newton as a current service location...is the 11th circuit for this location and if not where do you want the 11th potential circuit located? A: 501 Timberlane, El Dorado, Ar Based on this answer am I to assume you want a price for a 2nd circuit at the 501 location? Also so you still need service at the 420 S. Newton location?

A:

 

El Dorado High School is 2000 Wildcat Drive. All locations connect back to it. 

 

The location we are wanting included and not included is marked number 8 in each of the following lists.

The distance is wrong in the second list. It should be .7 miles.

 

Site Addresses to connect back to the High School:

 

1)      Barton Junior High 400 West Faulkner Street, , El Dorado, Arkansas 71730

2)      Washington Middle School 601 Martin Luther King Avenue, El Dorado, Arkansas 71730

3)      Yocum Elementary School 308 South College Avenue, El Dorado, Arkansas 71730

4)      Northwest Elementary School 1600 North College Avenue, El Dorado, Arkansas 71730

5)      Hugh Goodwin Elementary School 201 East 5th Street, El Dorado, Arkansas 71730l

6)      Retta Brown Elementary School 505 Dixie Drive, El Dorado, Arkansas 71730

7)      Murmil Education Center 2000 Ripley Drive, El Dorado, Arkansas 71730

8)      El Dorado Educational Center 501 Timberlane Drive, El Dorado, Arkansas 71730

9)      El Dorado District Office 200 West Oak Street, El Dorado, Arkansas 71730

10)  El Dorado Food Service Center 401 West Faulkner Street, El Dorao, Arka

 

1)      Go from El Dorado High School to Barton Junior High (about 2.7 miles).

 

2)      Go from El Dorado High School to Washington Middle School (about 3.2 miles).

 

3)      Go from El Dorado High School to Yocum Elementary School (about 1.9 miles )

 

4)      Go from El Dorado High School to Northwest Elementary School (about 3.1 miles)

 

5)      Go from El Dorado High School to Hugh Goodwin Elementary School (about 3.4 miles)

 

6)      Go from El Dorado High School to Retta Brown Elementary School (about 3.9 miles)

 

7)      Go from El Dorado High School to Murmil Education Center (about 5.5 miles)

 

8)      Go from El Dorado High School to El Dorado Educational Center (about 5.5 miles)

 

9)      Go from El Dorado High School to El Dorado District Office (about 2.6 miles)

 

10)   Go from El Dorado High School to El Dorado Food Service Center (about 2.7 miles)

Q:

If you aren't quoting installation, but want to quote on the hardware, do you need to attend the site visit?

A:

 yes, vendors that want to bid any C2 items must attend one of the site visits in order to bid

Q:

Are local permits required to perform the work listed in Category 2 for running buried fiber between the two campuses at the Yocum elementary?

A:

 

It will be the responsibility of the winning contractor to determine the path and any and all legal requisites for the construction. We will accept bids for any route the bidder deems to be cost-effective.

Q:

There was mentioned at the walkthrough about the vendor providing the SFP's for the fiber runs. Can you specify for which locations and how many for each?

A:

  2 SFPs for the run between buildings. If fiber is used instead CAT6A for MDF to IDF runs the 2 more for each MDF to IDF run. All IDF runs must terminate at the MDF. The vender may choose multimode OM4 or 5 or Single Mode. This is to include appropriate patch cables from the LIU to the switch.  

Q:

On one of the maps, there was mention of the Yocum portable building, spec'd SCH40 conduit with black 6a. We don't recall any discussion regarding the portable building today during the walkthrough. We would need to know the location, and estimated footage between the buildings?

A:

 

Disregard that. There is no Yocum portable building. I was using specs that were for all of our sites. Yocum just happens to not have portable buildings.