IFCB Posted

10 September 2018

Empire School District 21

District Address

9450 West Cherokee Road

Duncan, OK 73533

IFCB ID: 190000708


Bid Deadline:

19 October 2018

Questions Due By:

28 September 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions13.docx

C2COVERPAGE7894.pdf



Services and Equipment Requested


UPDATE 9/21: Q&As from the walkthrough are below.

1. Where does the fiber come into the school at?  Library, which is on North end of elementary.

 

2. What is our main goal for the wireless network, i.e. teacher use or student use?  We currently have one mobile lab in the elementary and two mobile labs in the high school and we will be adding more mobile labs in the future, however, at this time we are not looking at a 1 to 1 setup at our district.

 

3. Are you open to bids for POE switches that meet the requirements on the 470? Yes we are.


Internet Access – Applicant currently has 250Mbps bandwidth.  Applicant will accept bids up to 5GB.  Applicant is specifically requesting bids for 500Mbps, 750Mbps, and 1Gbps. Please include pricing for a leased router. The terminating address for this circuit is 9450 West Cherokee Road, Duncan, OK 73533; (580) 252.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 
 
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
Internal Connections
 
District will need installation and configuration of all access points, switches, and UPS backups, including cable drops etc.
Mandatory Site Visit

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on September 20th, and September 27th, from 9am-12pm. Vendors will report to Josh Skiles at 276803 East 1760 Road, Duncan, OK 73533. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
Empire Elementary
4
PoE Adaptors for wireless access points
Cabling
Empire Elementary
4
Drops for wireless access points
Switches
Empire Elementary
1
48-port 3-layer managed switch with a web gui 
UPS/Battery Backup
Empire Elementary
3
APC Rack Mount with network interface 1U or 2U or functional equivalent
Wireless Access Points
Empire Elementary
4
Aruba IAP 215+ or functional equivalent
Antennas, Connectors and Related Components
Empire Junior High
2
PoE Adaptors for wireless access points 
Cabling
Empire Junior High
2
Drops for wireless access points
Switches
Empire Junior High
1
16-port 3-layer managed switch with a web gui 
UPS/Battery Backup
Empire Junior High
1
APC Rack Mount with network interface 1U or 2U or functional equivalent
Wireless Access Points
Empire Junior High
2
Aruba IAP 215+ or functional equivalent
Antennas, Connectors and Related Components
Empire High School
2
PoE Adaptors for wireless access points 
Cabling
Empire High School
2
Drops for wireless access points
Switches
Empire High School
1
16-port 3-layer managed switch with a web gui
Switches
Empire High School
1
48-port 3-layer managed switch with a web gui 
UPS/Battery Backup
Empire High School
2
APC Rack Mount with network interface 1U or 2U or functional equivalent
Wireless Access Points
Empire High School
2
Aruba IAP 215+ or functional equivalent
 
Compatibility Requirement

Wireless access points need to be compatible with existing Aruba wireless network.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

As the current lmp we show the demark as: 276803 East 1760 Road 276803 Building Elementary/Library DUNCAN OK 73533 You are showing it as 9450 West Cherokee Road, Duncan, OK 73533 Has it moved or has there been a new 911 address assigned?

A:

 

276803 East 1760 Road is our new 911 address that has been assigned, same place, same location. 

Q:

The school has requested a specific Aruba IAP 215+ which is a phased out model, is this the model in the existing Aruba wireless network? How many in are currently in the Wireless Network now?

A:

 

Yes, we currently have 10 of the Aruba IAP 215's and we are wanting something that is 215 or better that is still compatible with what we currently have, just to add more coverage for our wireless network.