IFCB Posted

05 September 2018

Central ISD 7

District Address

Route 1, Box 36

Sallisaw, OK 74955

IFCB ID: 190000622


Bid Deadline:

19 October 2018

Questions Due By:

21 September 2018


IFCB Requirements


 ·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
·         NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
 
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
·         DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions71.docx

Central7C2CoverPage.docx



Services and Equipment Requested


CATEGORY ONE


Internet Access – Minimum 100Mb bandwidth, maximum 5GB bandwidth. Applicant is specifically requesting bids for 100Mb, 500Mb, 750Mb, and 1GB bandwidths. The terminating address for this circuit is 108089 S 4670 Rd, Sallisaw, OK, 74955; (918) 775. 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.


CATEGORY TWO

Internal Connections (IC)
– see below chart
INTERNAL CONNECTIONS - CENTRAL ISD 7
SCHOOL NAME
Type of Equipment
Qty
Make/Manufacturer
Elementary
Cabling
110 3ft blue
SlimRun Snagless Cat6 slim Ethernet patch cables or functional equivalent of thin brand
Elementary
Cabling
70 2ft blue
SlimRun Snagless Cat6 slim Ethernet patch cables or functional equivalent of thin brand
Elementary
Cabling
110 1 ft blue
SlimRun Snagless Cat6 slim Ethernet patch cables or functional equivalent of thin brand
Elementary
Switches
4
Ubiquiti Unifi UF-MM-1G SFP Module or functional equivalent
Elementary
Switches
5
Ubiquiti Unifi US-48 switches or functional equivalent
Elementary
Switches
4
Ubiquiti Unifi US-48-500W switches or functional equivalent
Elementary
UPS devices
1
Tripp Lite UPS Smart 1500VA 900W Rackmount (SMART1500LCD) or functional equivalent
High School
Cabling
50 3 ft blue
SlimRun Snagless Cat6 slim Ethernet patch cables or functional equivalent of thin brand
High School
Cabling
60 2ft blue
SlimRun Snagless Cat6 slim Ethernet patch cables or functional equivalent of thin brand
High School
Cabling
160 1ft blue
SlimRun Snagless Cat6 slim Ethernet patch cables or functional equivalent of thin brand
High School
Switches
5
Ubiquiti Unifi UF-MM-1G SFP Module or functional equivalent
High School
Switches
3
Ubiquiti Unifi US-48 switches or functional equivalent
High School
Switches
4
Ubiquiti Unifi US-48-500W switches or functional equivalent
High School
Switches
1
Ubiquiti Unifi ES-16-XG Edge switch or functional equivalent
High School
UPS devices
1
Tripp Lite UPS Smart 1500VA 900W Rackmount (SMART1500LCD) or functional equivalent
 
COMPATIBILITY REQUIREMENT: All switches need to be compatible with the district’s Ubiquiti Unifi Controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
Please only bid one type of support service, (either BMIC or MIBS) for the equipment listed in the above “Internal Connections” chart. You should choose the E-rate category of service (either BMIC or MIBS) based upon USAC rules, which are available here: https://www.usac.org/sl/applicants/beforeyoubegin/eligible-services/default.aspx
 
Basic Maintenance of Internal Connections (BMIC) – see above “Internal Connections” chart
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
Managed Internal Broadband Services (MIBS)  - see above “Internal Connections” chart
DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Do you need installation & configuration for the switches & UPS?

A:

 No config or install needed, drop shipped is fine