IFCB Posted

11 October 2018

Carl Junction School District

District Address

206 South Roney

Carl Junction, MO 64838

IFCB ID: 190002352


Bid Deadline:

21 November 2018

Questions Due By:

30 October 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, Project D.  Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions9966.docx

C2COVERPAGE52.pdf

C2Attachment.xlsx



Services and Equipment Requested


Internal Connections
 
Project A - Wireless
 
Carl Junction schools is seeking bids for wireless controller hardware to increase access to network services provided by the district. The district currently utilizes Aruba Networks wireless hardware, all proposals must maintain compatibility and support with existing Aruba wireless including Aruba controller 7210, Aruba access point models AP-105, AP-205, AP-135, AP-225, AP-275, AP-324, AP-305, and AP-325. The proposal must meet the requirements for running ArubaOS 8.x. Any and all proposals needs to include materials, mounting hardware, licensing, activation, initial configuration, testing/certification, and any other related fees. Please indicate any deviations or recommendations in your bids. There is another document associated with this IFCB available for download that lists the items requested for purchase.
 
Project A - Wireless Compatibility Requirement

All wireless equipment must be fully compatible with existing Aruba wireless equipment, including 7210 controller and access points (AP-105, AP-205, AP-135, AP-225, AP-275, AP-324, AP-305, and AP-325). Additionally, all wireless access points must include required licensing for activation on controller (capacity license, PEF license, ArubaCare AP support, and ArubaCare PEF support – or functional equivalent if you are proposing a different solution that is compatible with the existing Aruba equipment.)  Switch hardware must be fully compatible with Aruba/HPE ProCurve 5406R zl2 switch.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
 
Project B - Caching Server

Carl Junction schools is seeking bids for a dedicated caching appliance to increase access to internet services provided by the district. The district currently has 1Gbps internet service. This system will replace an EOL Appliansys CacheBOX 230. The caching system must meet these minimum specifications:
·         Support for http traffic, including support for video and audio caching
·         Selective support for https (encrypted) traffic, including support for video and audio caching
·         Caching for major operating system and software vendors including Microsoft, Apple, Adobe, and Google (ChromeOS). This includes caching for:
o   Microsoft Windows updates
o   Microsoft Office updates
o   Apple iOS updates
o   Google ChromeOS updates
o   Google Chrome browser updates
o   Adobe software updates
·         Support for current 1Gbps internet connection. 
Rack mountable hardware. 
3-5 years maintenance agreement for software updates, caching rule changes, and support.
Any and all proposals needs to include materials, mounting hardware, licensing, activation, initial configuration, testing/certification, and any other related fees. Please indicate any deviations or recommendations in your bids. There is another document associated with this IFCB available for download that lists the items requested for purchase.
 
 
Project C – Firewall Service and Components

There is another document associated with this IFCB available for download that lists the items requested for purchase.
 
Project D – UPS/Battery Backups

There is another document associated with this IFCB available for download that lists the items requested for purchase.
 
Voluntary Site Visit
 
Vendors wishing to bid on any internal connections projects can attend a voluntary site visit one day October 23rd, or October 29th beginning at 9am. Vendors will meet at Carl Junction Instructional Services Center located at 201 Broadway, Carl Junction, MO 64834. Vendors will need to go to Room 34, and will enter through the exterior door labeled C7.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, Project D.  Bids for individual components of a single project will be disqualified.
 
Project E - BMIC on existing Palo Alto firewall

The Palo Alto Networks PA-3050 support bid should include 1 year premium support renewal, as well as a 1 year threat prevention subscription and 1 year URL filtering subscription. The threat prevention and URL filtering subscriptions are not eligible for C2 reimbursement. Device serial number will be provided upon request. Manufacturer part numbers from previous renewal are PAN-SVC-PREM-3050-R, PAN-PA-3050-TP-R, and PAN-PA-3050-URL2-R. There is another document associated with this IFCB available for download that lists the existing equipment to be maintained. 
 
Project F - BMIC on existing Aruba wireless controller
 
Aruba controller support bids will require 1 year Foundation Care support. Device serial numbers will be provided upon request. . There is another document associated with this IFCB available for download that lists the existing equipment to be maintained. 
 
Basic Maintenance Project G – see above Internal Connections request for Project A

Basic Maintenance Project H – see above Internal Connections request for Project B

Basic Maintenance Project I – see above Internal Connections request for Project C

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
    


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


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