IFCB Posted

02 October 2018

Southern Boone Co Sch Dist R1

District Address

PO Box 168

Ashland, MO 65010

IFCB ID: 190001820


Bid Deadline:

12 November 2018

Questions Due By:

24 October 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions79.docx

C2COVERPAGE79.pdf

VendorWalkthroughQandA101618.docx



Services and Equipment Requested


UPDATE 10/23/18: Q&As from the walkthrough have been added as an attachment.  


Leased Lit Fiber- Applicant currently has 11Mbps WAN connections. Applicant will accept bids up to 1GB.  Applicant is specifically requesting bids for their current 11Mbps bandwidth, and bandwidths from 200Mbps up to 1Gbps. The connections run from the hub site at the high school located at 14520 Crump Lane, Ashland, MO 65010, to each of the following;
 
Middle School- 303 N. Main, Ashland, MO 65010
Elementary 3-5- 809 S. Henry Clay Blvd., Ashland, MO 65010
Elementary K-2- 803 S. Henry Clay Blvd., Ashland, MO 65010
 
 
 
Internal Connections
 
 
Mandatory Site Visit
 
Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on October 16th, beginning at 9am. The second visit will be held on October 23rd, at 1pm. Vendors will meet at 809 S Henry Clay Blvd and then proceed to 305 Main Street, and lastly to 14520 Crump Lane, Ashland, MO. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Project Narrative
 
The elementary building will need 5 wireless access points with cabling to provide students wireless access. The middle school is in need of 6 wireless access points and cabling to address the increase in wireless demand for student use. Finally, the high school will need 4 wireless access points and cabling to provide students with wireless access. Installation and configuration will be needed at all sites. 
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Cabling
Southern Boone Elementary
5
Drops for wireless access points
Wireless Access Points
Southern Boone Elementary
5
Aruba Instant IAP-205 or functional equivalent
Cabling
Middle School
6
Drops for wireless access points
Wireless Access Points
Middle School
6
Aruba Instant IAP-205 or functional equivalent
Cabling
High School
4
Drops for wireless access points
Wireless Access Points
High School
4
Aruba Instant IAP-205 or functional equivalent
 
 
Compatibility Requirement
 
All WAPs must be compatible with existing Aruba Instant IAP-205. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
    


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Is there fiber already in place between the school for the service provide to light? If so, what type? Single-Mode?

A:

 No

Q:

Does the Southern Boone School District expect the lit system provided by the Service Provider to be monitored and supported? SLA’s required? QOS required?

A:

 

The Southern Boone School District expects the list lit system to be monitored and supported.

A service agreement is required.

A Quality of Service agreement is required.

Q:

Are you planning to use erate funding to off set the construction cost.

A:

 If there are construction costs in your bid, we will consider using E-rate funding to cover the eligible portions of those costs