IFCB Posted

27 September 2018

Miami ISD 23

District Address

26 N. Main St.

Miami, OK 74354

IFCB ID: 190001622


Bid Deadline:

07 November 2018

Questions Due By:

12 October 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions20.docx

C2COVERPAGE8758.pdf



Services and Equipment Requested


Internet Access – Applicant currently has 300Mbps bandwidth.  Applicant will accept bids up to 10GB.  Applicant is specifically requesting bids for their current 300Mbps bandwidth, and 350Mbps, 400Mbps, 450Mbps, and 500Mbps. Please include pricing for a leased router and all configuration costs. Please also include terms of 1, 3, and 5 years. The terminating address for this circuit is 129 G NE Miami, OK 74354; (918)542.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

 
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
Internal Connections
 
Voluntary Site Visit
Vendors wishing to bid on internal connections can attend a voluntary site visit on October 11th, at 10am. Vendors will meet at 129 G NE, Miami, OK 74354.
 
Project A-Rack

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Racks
Nichols Elementary
1
No Preference
 
 
Project B-Switches

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
Nichols Elementary
1
Juniper EX3200 or functional equivalent
Switches
Roosevelt Elementary
1
Juniper EX3200 or functional equivalent
Switches
Wilson Elementary
1
Juniper EX3200 or functional equivalent
Switches
Washington Elementary
1
Juniper EX3200 or functional equivalent
Switches
Rockdale Elementary
1
Juniper EX3200 or functional equivalent
Switches
Miami High School
2
Juniper EX3200 or functional equivalent
Switches
Will Rogers Middle School
2
Juniper EX3200 or functional equivalent
 
 
Project C-UPS/Battery Backups
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
UPS/Battery Backup
Nichols Elementary
2
APC or functional equivalent
UPS/Battery Backup
Roosevelt Elementary
2
APC or functional equivalent
UPS/Battery Backup
Wilson Elementary
1
APC or functional equivalent
UPS/Battery Backup
Washington Elementary
1
APC or functional equivalent
UPS/Battery Backup
Rockdale Elementary
1
APC or functional equivalent
UPS/Battery Backup
Miami High School
3
APC or functional equivalent
UPS/Battery Backup
Will Rogers Middle School
2
APC or functional equivalent
 
 
Project D-Wireless Controller

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Wireless Controller
Roosevelt Elementary
1
Aruba 7210 or functional equivalent
 
 
Compatibility Requirement
 
The wireless controller must be compatible with Aruba 135 and Aruba 215 wireless access points. All switches must be compatible with Juniper 2200, Juniper 3300, and Juniper 4200.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

What is the exact Juniper manufacturer part # needed for EX3200's? Are you open to refurbished with a Lifetime Warranty?

A:

 I would like a 3300 - 48 port POE  Juniper Switch (or functional equivalent). Please make sure you read all of the requirements in the IFCB: DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Q:

What size of UPS'es are needed for each request instance and each location? Is a rack mounted or floor standing tower configuration required or desired? Is onsite installation being requested for each of the UPS'es?

A:

 Rack Mounted, No Onsite installation is needed, 1500VA to 2200 VA is size at each site.  

Q:

What is going to be on the UPS? Or what loads the UPS needs to carry? What runtime? Or even for factor (rack or tower)?

A:

 

Switches is what are going to be on the Battery backup. There will probably be 3 - 5 switches per battery backup. Rackmount. E-rate will only pay for short term UPS devices, approx. 20-40 minutes.

Q:

Our partners at Juniper need the exact physical address for the consultancy company so we can submit our bid forward- What is the address for CRW-without the Po. Box

A:

 

No bids will be accepted via mail, all bids must be submitted through the website. Each school’s address is at the top of the IFCB.

Q:

Do you need any licenses for the Aruba controller?

A:

 Licensing for just the controller box 

Q:

Do you want a locking or open frame rack?

A:

 Locking frame rock