IFCB Posted

20 September 2018

East Chambers Co Cons ISD

District Address

1955 State Hwy 124

Winnie, TX 77665

IFCB ID: 190001121


Bid Deadline:

31 October 2018

Questions Due By:

29 September 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, or Project D.  Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions23.docx

C2COVERPAGE580.pdf



Services and Equipment Requested


Update 10/12/2018: We had previously listed incorrect model of WAP. Cisco Model 3802i, is the new domain B model (this is the incorrect listing). We need the 3702 A models compatible with our wireless controller (bid this model).

 

Type of Equipment

School Name

Number of Devices Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

Primary

40

Cisco 3702A  or functional equivalent

Wireless Access Points

Elementary

5

Cisco 3702A  or functional equivalent

Wireless Access Points

Junior High

20

Cisco 3702A  or functional equivalent

Wireless Access Points

High School

20

Cisco 3702A  or functional equivalent



Internet Access – Minimum 1Gbps bandwidth, maximum 10Gbps bandwidth. Please also include pricing for a leased router. Please include 3 and 5 year term options. Please include a range of straight IP addresses at least 3, preferably 5. The terminating address for this circuit is 1955 State Highway 124 Winnie, TX 77665; (409)296. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
 
Internal Connections
 
Project A-Firewall Service

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Firewall Service and Components
District Shared
1
Cisco ASA 5545-X Firewall Edition Security Appliance with Smartnet or functional equivalent
 
Project B-Switches

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
Primary
1
Cisco 9300 series 48-port POE with network module and smartnet or functional equivalent
Switches
Elementary
1
Cisco 9300 series 48-port POE with network module and smartnet or functional equivalent
Switches
Junior High
2
Cisco 9300 series 48-port POE with network module and smartnet or functional equivalent
Switches
High School
3
Cisco 9300 series 48-port POE with network module and smartnet or functional equivalent
 
 
Project C-Wireless Access Points

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Wireless Access Points
Primary
40
Cisco 3802i or functional equivalent
Wireless Access Points
Elementary
5
Cisco 3802i or functional equivalent
Wireless Access Points
Junior High
20
Cisco 3802i or functional equivalent
Wireless Access Points
High School
20
Cisco 3802i or functional equivalent
 
 
Project D-Caching Server
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Caching Server
Elementary
1
Dell PowerEdge rack mount server min. 16Gb ram, min.1Tb storage or functional equivalent
 
Compatibility Requirement

All wireless access points must be compatible with Cisco 5760 wireless controller.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, or Project D.  Bids for individual components of a single project will be disqualified.
Basic Maintenance of Internal Connections (BMIC) – see above “Internal Connections” Project A, Project B, Project C, and Project D.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Do you need licenses for the 5760 WLC? Will lines need to be installed for the WAPs? Should we include installation for the switches, firewall, WAPs, and server? Would you like warranty/smartnet support for the equipment? If so, how long of a term? 1, 3, or 5 year? Do you want 1GB, 10GB, or 40GB network modules on the switches? Do you need any SFPs and/or QSFPs for connectivity? If so, quantity and type?

A:

 Do you need licenses for the 5760 WLC? No Will lines need to be installed for the WAPs? No Should we include installation for the switches, firewall, WAPs, and server? No Would you like warranty/smartnet support for the equipment? Yes, for the switches and firewall If so, how long of a term? 1, 3, or 5 year? 3 years Do you want 1GB, 10GB, or 40GB network modules on the switches? 1 GB Do you need any SFPs and/or QSFPs for connectivity? If so, quantity and type? 7 standard Cisco 1 GB SFP’s

Q:

QTY. 1 Cisco ASA 5545-X Firewall Edition Security Appliance with Smartnet Are there any specific company policies pertaining to security we should be aware of? What is the expected throughput required? Do you need VPN/AnyConnect? Security contexts? How many sessions/contexts? VPN? Site-to-site VPN? QoS? Do you need additional features such as IPS/IDS? Do you need a bundled solution? (such as FirePower)? Do you need Management? Malware protection? Protection against untrusted/abusive email (SPAM filtering)? Is redundant power required (UPS)? AC or DC power supply? Project B QTY. 7 Cisco 9300 series 48-port POE with network module and Smartnet L2 or L3 services? VoIP Support - 802.1Q ? Video support? Number and type of copper Ethernet connections needed? Number and type of fiber Ethernet connections needed - GBICs? Does the customer require the transceivers? Type? Speed? Mode? Special configuration required on the switch? Is redundant power required (power supplies / UPS)? AC or DC power supply? Project C QTY. 85 Cisco 3802i, compatible with Cisco 5760 wireless controller, please see note below. Is CAT5 (or better) cabling already in place? Native switch PoE, power injector, or AC power to the APs? Is this a new installation, are we adding more APs to an existing deployment, or are we replacing old wireless infrastructure? Are all AP placement locations reachable with a standard ladder? Has a wireless site survey been performed already? When / how recent? Type of brackets and ceiling grips required?

A:

 QTY. 1 Cisco ASA 5545-X Firewall Edition Security Appliance with Smartnet Are there any specific company policies pertaining to security we should be aware of? No

What is the expected throughput required? 1 GB

Do you need VPN/AnyConnect? Security contexts? How many sessions/contexts? VPN? Site-to-site VPN? QoS? Do you need additional features such as IPS/IDS? Do you need a bundled solution? (such as FirePower)? Do you need Management? Malware protection? Protection against untrusted/abusive email (SPAM filtering)? No special services, just the basic Cisco 5545-x model  Is redundant power required (UPS)? No AC or DC power supply? AC Project B QTY. 7 Cisco 9300 series 48-port POE with network module and Smartnet L2 or L3 services? Smartnet 3 years L2  VoIP Support - 802.1Q ? No Video support? No Number and type of copper Ethernet connections needed? 48 Number and type of fiber Ethernet connections needed - GBICs? 4 – 1 gb Does the customer require the transceivers? Y Type? Standard Cisco SFP Speed? 1gb Mode? MM Special configuration required on the switch? No Is redundant power required (power supplies / UPS)? No AC or DC power supply? AC Project C QTY. 85 Cisco 3802i, compatible with Cisco 5760 wireless controller, please see note below. Is CAT5 (or better) cabling already in place? Yes  Native switch PoE, power injector, or AC power to the APs? Power provided by POE switches Is this a new installation, are we adding more APs to an existing deployment, or are we replacing old wireless infrastructure? Adding and replacing, just bidding on the units – no installation Are all AP placement locations reachable with a standard ladder? Yes Has a wireless site survey been performed already? No When / how recent? N/A Type of brackets and ceiling grips required? Standard low profile or universal mounting bracket

Q:

Project D Caching server, for this server quotation please contact your local Inside Sales Rep to get it through a Distributor Partner. Dell PowerEdge rack mount server min. 16Gb ram min. 1TB storage min. Required maintenance for all equipment- SMARTNET 8X5XNBD, Onsite 24x7x4, etc.? Maintenance term - 1, 2, 3 years? Is this drop ship or install will be required? Customer’s address: East Chambers Co Cons ISD District Address 1955 State Hwy 124 Winnie, TX 77665 Please provide any other information to help us determine the scope of this opportunity.

A:

 Project D Caching server, for this server quotation please contact your local Inside Sales Rep to get it through a Distributor Partner. Dell PowerEdge rack mount server min. 16Gb ram min. 1TB storage min. Required maintenance for all equipment- SMARTNET 8X5XNBD, Onsite 24x7x4, etc.? Smartnet not required on the server, just 3 year warranty Maintenance term - 1, 2, 3 years? no maintenance Is this drop ship or install will be required? Drop ship Customer’s address: East Chambers Co Cons ISD District Address 1955 State Hwy 124 Winnie, TX 77665 Please provide any other information to help us determine the scope of this opportunity. 

Q:

1. Why has the District seeking caching? In your assessment, what role does caching play in your bandwidth management strategy or in supporting your e-learning programs? 2. Will you require (or be interested in) caching of https and secure educational content? 3. Will you require pre-caching capability (programming the box to fetch key content in advance; for example windows updates or key educational sites)? 4. Should the caching solution be able to cache Youtube traffic and other video? 5. Should the caching solution be able to caching online testing platforms like pearson or apexlearning? 6. The District has a 1GB link now, how much of that 1Gb is being used at peak times? How much of this peak demand would you hope to be reduced by the cache? 7. What level of visibility is required by the cache solution performance?

A:

 We are looking for a device to download and store media files, educational videos, youtube videos, and all sorts of online educational media files, to reduce demand on the bandwidth and also be available offline. It could also be used for caching program updates as well.