IFCB Posted

19 September 2018

Turkey Ford School District 10

District Address

23900 S 670 Road

Wyandotte, OK 74370

IFCB ID: 190001057


Bid Deadline:

30 October 2018

Questions Due By:

29 September 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions85.docx

C2COVERPAGE4617.pdf



Services and Equipment Requested


Internal Connections
 
District will need installation and configuration on all requested equipment.
 
Voluntary Site Visit
 
Vendors wishing to bid on internal connections can attend a voluntary site visit on September 28th from 10am-2pm. Vendors will meet at 23900 S. 670 Rd. Wyandotte, OK 74370, and check in with Jill Bybee.
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Cabling
Turkey Ford Elementary
10
Data Drops
Caching Server
Turkey Ford Elementary
2
No Preference
Switches
Turkey Ford Elementary
3
No Preference
UPS/Battery Backup
Turkey Ford Elementary
3
No Preference
 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
 
Basic Maintenance of Internal Connections


Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Caching Server
Turkey Ford Elementary
2
New Equipment listed above
Switches
Turkey Ford Elementary
3
New Equipment listed above
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Hi, there are no specs or part numbers listed for the batteries, switches, etc. Cannot quote correctly without additional info.

A:

 

We do not have preferences for make and model #s.

Q:

What is the intent of use for the Cashing Server and how many ports are necessary for the switches? Switches come in a variety of sizes.

A:

 

Caching Server will be used to save internet bandwidth.

 

Switches: 1 24 port , 2 48 port

Q:

Cabling - Is this network cabling for a lab or for separate classrooms? Switches - Do you need 24-port or 48-port? What is the current switch infrastructure? Are you adding to or replacing existing switches? Do you need any multi-mode or single-mode fiber transceivers? 1G or 10G? UPS - Do you need rack mount or tower mount UPS's? What and how many devices will be plugged into each UPS?

A:

 

cabling is for separate classrooms.

Switches: please quote  1 24 port , 2 48 port

No on transceivers.

UPS: rack mount

UPS: 1 will be used for 1 - 24 port switch, 1 - 48 port switch, content filtering hardware

Q:

Do the switches need to be POE? Will any of the switches be stacked together? For the cabling drops, are the walls sheetrock or cinder block?

A:

 

No POE.

No stacking.  Switches will be in separate locations.

Drops: sheet rock 

Q:

What is the minimum runtime you are wanting for the UPS?

A:

 

15 minute.  

Q:

What is the total throughput you looking for with the caching server? What is your total available internet bandwidth? Do you need dual power supplies? Do you have a virtual machine infrastructure with available resources or do you want a hardware appliance?

A:

 

150 Mbps

no dual power supplies

hardware appliance