IFCB Posted

05 February 2018

Nashville School District

District Address

600 N Fourth St

Nashville, AR 71852

IFCB ID: 180022600


Bid Deadline:

09 March 2018

Questions Due By:

12 February 2018


IFCB Requirements


 ·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 
·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·        Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·        Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·        Contracts must not prohibit SPIN changes.
 
·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·        All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
 
·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·        DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
·        DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 
·        DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Cat2EquipmentTables.xlsx

C2COVERPAGE70.pdf

2018C2BiddingInstructions3694.docx

Nashville_Reference_MapsUPDATED.pdf

WalkthroughQuestions.docx



Services and Equipment Requested


UPDATE: 3/1/2018 3:56PM- The bid deadline has been extended until 3/9/2018.

UPDATE 2/9/18: Questions and Answers from the Walkthrough have been added.

UPDATE 2/5/18: Maps which weren't displaying properly have been udpated.

 INTERNAL CONNECTIONS

INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase.  The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.  There are also maps available to download.

 

Installation and Configuration Information

Cabling – Applicant wants bids for the cabling drops as described in the Cat 2 Equipment Tables document.
Switches – Switches will be configured by school staff. Switches should be physically installed and connected by vendor.
Access Points – Should be physically mounted and connected to network and integrated to existing AirWave and Virtual Controllers.

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on Friday, February 9, 2018 beginning at 9:00AM.  Vendors will meet at District Board Room, 600 N 4th St, Nashville, AR 71852.

COMPATIBILITY REQUIREMENT

WAP must be compatible with Aruba AirWave and Aruba Virtual Controllers.
Switches must be compatible with existing HP/Aruba Procurve switches and HP IMC.
Switch modules must be compatible with HP 5400 zl modular switches. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  Applicant would also like bids for BMIC on equipment listed in Cat 2 Equipment Tables. 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

MANAGED INTERNAL BROADBAND SERVICE (MIBS)

MIBS:  Applicant would also like bids for MIBS on equipment listed in Cat 2 Equipment Tables. 

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

We would like to attend the walkthrough on Friday, but schedules do not permit - is there any chance for another option the next week? Thank you.

A:

 Due to the unfortunate timing of this project we are not able to offer a later walk-through.

Q:

Will this project be to replace all of the existing access points on these four campuses? Thank you!

A:

 This project is for the installation of the listed APs, switches and cabling.  Existing APs will not be removed until after the completion of this project and any necessary non-erate eligible projects.  The only exception are APs that are currently utilizing cabling needed for the new APs.