IFCB Posted

23 January 2018

Monticello School District

District Address

935 Scogin Dr

Monticello, AR 71655

IFCB ID: 180018331


Bid Deadline:

06 March 2018

Questions Due By:

02 February 2018


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions6725.docx

MonticelloC2COVERPAGE25.pdf

MMSSchoolMap20171811.pdf

MHS.pdf

MHSMapEthernetDrops.pdf



Services and Equipment Requested


UPDATE: 2/15/18 3:39PM- The bid deadline has been extended until 3/6/18.

UPDATE 2/1/18: floor plans for drops has been added.

UPDATE 1/26/18 Floor Plans have been added

Leased Lit Fiber- 25Mb bandwidth from 935 Scogin Drive, Monticello, AR 71655; to 175 Henley Drive, Monticello, AR 71655.
 
 
 
 
INTERNAL CONNECTIONS
 
VOLUNTARY SITE VISIT
 
Vendors wishing to bid on internal connections can attend a voluntary site visit on January 29th beginning at 10AM.  Vendors will meet at 935 Scogin Drive Monticello, AR 71655.
 
PROJECT A-CABLING
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Cabling
High School
250
Cabling Drops
Cabling
Middle School
180
Cabling Drops
 
 
PROJECT B-SWITCHES
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Switches            
High School
4
HP Procurve 2930-48G-PoE or functional equivalent
Switches            
Intermediate School
2
HP Procurve 2930-48G-PoE or functional equivalent
Switches            
Elementary
2
HP Procurve 2930-48G-PoE or functional equivalent
 
 
COMPATIBILITY REQUIREMENT

All equipment will need to be compatible with HP Procurve 5412zl switches.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
    


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Is there a model number on the 2930 48G w POE switch? is there a map with the number of drops and the length of the drops?

A:

 The switch model is 2930, it may be an Aruba now (I believe they changed the switch names).

I have maps but no distances (they have been uploaded to the IFCB as attachments).  The walkthrough will help with the dimensions.

Q:

The map did not upload correctly. We cannot see anything regarding drops on the Ethernet drop document

A:

 

Chris, I can see the map just fine on your website, so it uploaded correctly. We have also had other vendors review the maps and ask questions about the number of drops (for example, one vendor read the map and noted that the drop count has increased),  his question and the school’s answer are available on the IFCB now.

Q:

It appears the new MHSMapEthernetDrops.pdf shows different drop count than the form 470 and project specs on CRW shown above

A:

 Yes, after recounting all needed drops the amount increased to 290 not 250.