IFCB Posted

15 December 2016

Bridge City ISD

District Address

1031 W. Roundbunch Rd.

Bridge City, TX 77611

IFCB ID: 170055112


Bid Deadline:

12 January 2017

Questions Due By:

05 January 2017


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
 
·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 
·         DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
·         DISQUALIFICATION FACTOR: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2017C2BiddingInstructions33.pdf

BridgeCityC2attachment.xlsx

BridgeCityC2COVERPAGE.pdf

BridgeCityISD_maps_wifi_projectY20.pdf



Services and Equipment Requested


UPDATE 1/3/17: MAPS FOR WAP PLACEMENT HAVE BEEN ADDED (Same scope & scale as previously requested)

Internet Access – Minimum 700Mb bandwidth, maximum 1Gb bandwidth.  Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. Applicant is requesting a payment plan of 3 years for construction costs of circuit. The terminating address for this circuit is 1031 W. Roundbunch Rd. Bridge City, TX 77611; (409) 735. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

INTERNET ACCESS DISQUALFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
C2
There are two projects that are being bid out. Project 1 consists of installation of cabling/drops.  Project 2 consists of the installation of wireless access points, a switch, wireless LAN controller, and UPS/battery backups. There is an additional attachment for download that lists the equipment for purchase. 
If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
 
DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 
DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. 


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

1)Do we need to supply additional port patch panels? 2)Can you provide a floor plan showing MDF/IDF and AP installation location? 3) Are all AP’s installed inside or are any outside? 4) Do any AP’s need to be installed higher than 8-12 feet? IF so what is height and does school have a lift? 5) Will this be done over a Spring Break/Summer Break? (Meaning, so we can do this during normal business hours) 6) Does the Switch and AP’s need to be configured? If so, what does the config looklike, do we need to setup VLAn’s, if so how many? How many different users (Teacher, Student, Guest, etc) 7) Does the school need or want any training? Documentation?

A:

 1) Do we need to supply additional port patch panels?  No

 

2) Can you provide a floor plan showing MDF/IDF and AP installation location?  Yes. The pink dots are AP install locations. The MDF/IDF locations are yellow and are labeled. The map has been added as an attachment to the IFCB.

 

3) Are all APs installed inside or are any outside?  Inside

 

4) Do any APs  need to be installed higher than 8-12 feet? IF so what is height and does school have a lift? APs will be installed in classrooms. 9 ft ceilings. Any higher such as gym or cafeteria will be installed later by tech team.

 

5) Will this be done over a Spring Break/Summer Break? (Meaning, so we can do this during normal business hours) Not Spring Break 2017 - This will be done after the new budget rolls provided funding from USAC and approval by the Bridge City School Board. 

 

6) Does the Switch and APs need to be configured? No

 

7) Does the school need or want any training? No

 

8) Documentation? Serial numbers and location of each AP install

Q:

Are you accepting bids from vendors for only the cabling and equipment, or do we have to bid on the BMIC as well? Do you require initial installation and configuration of the requested equipment?

A:

 You do not have to bid the BMIC if you want to just bid the cabling and equipment. We are asking for installation, but the configuration is not necessary.

 

Q:

On the floor plans I noticed that on the Elem there is the pink dots mentioned but on the HS its yellow dots, are those where the AP's will be going? Will there be a drop for each AP? On the MS floor plan there are different colors of dots and it looks like some may not have been picked up by the scanner, would that one have an AP anywhere there is a dot no matter what color the dot is? I'm assuming the stars circled in pink are AP's on the MS floor plan?

A:

 1) On the floor plans I noticed that on the Elem there is the pink dots mentioned but on the HS its yellow dots, are those where the AP's will be going? 

APs at the high school are only in the drill team room, the choir room, ISS room and the welding shop classroom. 

 

2) Will there be a drop for each AP? Yes

 

3) On the MS floor plan there are different colors of dots and it looks like some may not have been picked up by the scanner, would that one have an AP anywhere there is a dot no matter what color the dot is? I'm assuming the stars circled in pink are AP's on the MS floor plan? 
The Middle School APs will be in the cafeteria and the library conference. Both of these areas are used for instruction.