IFCB Posted

02 December 2016

South Side School District 2

District Address

334 Southside Rd

Bee Branch, AR 72013

IFCB ID: 170052498


Bid Deadline:

30 December 2016

Questions Due By:

23 December 2016


IFCB Requirements


·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·        Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.
 
·        Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·        Contracts must not prohibit SPIN changes.
 
·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
 
·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
 
 
·        DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire Internal Connections project.  Bids for individual components of the project will be disqualified.
 
·        DISQUALIFICATION FACTOR C2: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits.  Bids from vendors who did not attend either of the site visits will be disqualified.
 
 
·        DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

SouthSideC2COVERPAGE60.pdf

2017C2BiddingInstructions21.pdf



Services and Equipment Requested


 Local Phone Service – Approx. 14 analog/POTS lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 
Long Distance Service – 14 lines
 
INTERNAL CONNECTIONS MANDATORY SITE VISIT:
 
PROVIDERS WISHING TO BID ON THIS INTERNAL CONNECTIONS PROJECT MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS SCHEDULED ON DECEMBER 15, 2016 AT 10:00AM or DECEMBER 20, 2016 AT 10:00am.  Vendors will need to report to the South Side Bee Branch School District, 334 South Side Road, Bee Branch, AR 72013. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND ONE OF THE MEETINGS WILL BE DISQUALIFIED.
 
 
INTERNAL CONNECTIONS DETAILS:

South Side ES – Approx. 12 drops for current access points and new access points
South Side ES – Approx. 5 Aerohive 230 or functional equivalent
 
South Side would like installation, activation and configuration of 5 new access points; current access points (5 out of 7) need to be physically moved to new location within classroom and all existing access points (7 total) need to be re-cabled with Cat6 cable; new and current access points need to be labeled on existing patch panels.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
 
There are C2 bidding instructions available to download.
 
CATEGORY TWO DISQUALIFICATION FACTORS:
 
 
DISQUALIFICATION FACTOR C2: Vendors must include the C2 Cover Page with bid. Bids returned without the cover page will be disqualified.


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

If we are going to attend a walk through on Dec 6th for your other IFCB would we still need to attend one of these walk throughs for this project?

A:

 The other IFCB (IFCB # 170050486, the one with the walkthrough on the 6th) is cancelled as of tonight. It will be removed from this website shortly.

Q:

1. Are these 14 POTS lines the only telephone service to the district? 2. Do all of these lines terminate in one location? 3. If not, how many lines terminate at each location? 4. How many, if any, of these lines are used for fax or alarm systems? 5. Do you have network connectivity between all of the sites needing POTS service? 6. How many numbers are published in the local directory? 7. How many actual numbers need to be ported (we can supply lines with new numbers or lines with your same old numbers)? 8. How many 911 locations are you needing, or is everything on one single campus? Thank you!

A:

 1.  The POTS lines are the only telephone service to the district.

2.  All 14 POTS lines terminate at the high school building.

3.  n/a

4.  Four lines are used for fax service, and two of the fourteen lines can be used by the alarm systems when necessary.

5.  There is network connectivity between all buildings on campus.

6.  We only publish eight numbers four fax numbers and four phone numbers. 

7.  All 14 lines need to be ported; we want to keep all of our old numbers.

8.  All buildings are located on one campus so we technically have one 911 address. However, we do have another building located off campus, but it does not have phone service.  

Q:

Please excuse the redundancy. Regarding the alarm lines, you stated they are shared when needed. 1. Are these two lines to a single alarm system? 2. Is this a fire alarm system or burglar alarm system? (Usually fire alarms require a stand-alone line, not shared) 3. Does the alarm have a voice dialer that calls out and plays a pre-recorded message to saved numbers or do you pay for a monitoring service? Thank you again for your time!

A:

 1.  Yes.

2.  It is both a fire and burglar alarm

3.  We pay for a monitoring service.