IFCB Posted

16 November 2015

Turner ISD

District Address

PO Box 159

Burneyville, OK 73430

IFCB ID: 160004699


Bid Deadline:

17 December 2015

Questions Due By:

10 December 2015


IFCB Requirements


·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         Bidders who are not eligible to provide OUSF support will be disqualified. 
 
·         DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV15170.xlsm



Services and Equipment Requested


 Local Phone Service – Approx. 16 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 
Long Distance – Approx. 16 lines.
Cellular Phone Service – Approx. 6 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
Internet Access – Applicant is seeking bids from 80 Mb to 100 Mb bandwidth. Please also provides bids for 90 Mb bandwidth. The terminating address for this circuit is 22069 State Hwy 32, Burneyville, 73430; (580)276. Please provide separate pricing for any installation, activation, or initial configuration.  Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.
 
CATEGORY TWO PROJECT DETAILS:
We are attempting to connect all of our external classrooms with Fiber Optic cable. We have currently installed fiber optic to our furthest building (Middle School). We have three more locations which need fiber cabling. These are our Elementary Building, Home Ec Classroom and Ag Classroom. We have included switches for the Home Ec and Ag Classrooms because no switches exist there. The Elementary already has a new switch and will not require one. The distances for each cable run are estimates only.
 
There are two Category Two Projects: Project A & Project B. Do NOT combine Projects on one bid – each project should be bid on separately.  Please include pricing for installation, activation, and/or initial configuration costs.
 
PROJECT A - CABLING
 
Shared Equipment for the High School and Elementary School:
Cabling – 1 x 500 ft fiber optic cable (Home Ec Classroom)
Cabling – 1 x 700 ft fiber optic cable (Ag Classroom)
 
Elementary School:
Cabling 1 x 500 ft fiber optic cable
 
 
PROJECT B – RACKS, SWITCHES, UPS
 
Shared Equipment for the High School and Elementary School:
Racks x 2
Switches – 2 x HP 2530-24G-PoE+2SFP+Switch or functional equivalent
UPS/Battery Backup x 2
 
Elementary School:
UPS/Battery Backup x 1
 
CATEGORY TWO DISQUALIFICATION FACTORS:
 
Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available.  Once available, the templates will be due in a 14 day time period.
 
CATEGORY TWO SITE VISIT:
 
PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS SCHEDULED ON DECEMBER 2TH AND DECEMBER 9TH FROM 1:00 pm TO 3:00 PM. VENDORS SHOULD MEET AT 22069 STATE HWY 32, BURNEYVILLE, OK 73430.


Bid deadline has been reached.



Questions Received with District Answers:





Question deadline has been reached.


Q:

Do you already have HP 2530-24G-PoE+2SFP+Switches installed? Is this to augment or to replace?

A:

We will have some of those HP switches installed over the next few months, but we do need the HP switches we have bid out for 2016.

Q:

Can a more specific address be provided instead of Highway 32 West? this is needed to be able to verify network fiber status

A:

 22069 State Hwy 32, Burneyville, OK 73430.