All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
· DISQUALIFICATION FACTOR CATEGORY 2: Vendors must use the Year 18 Required IC OR BMIC Template when submitting a bid. Vendors that submit bids that do not use thESE templateS will have their bids disqualified.
· DISQUALIFICATION FACTOR CATEGORY 2: VENDORS WISHING TO SUBMIT BIDS FOR PROJECT A MUST ATTEND A MANDATORY SITE VISIT DURING THE DATES LISTED BELOW. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND A MEETING WILL BE DISQUALIFIED.
UPDATE: 3/3/2015 - A NETWORK MAP HAS BEEN ADDED AS AN ATTACHMENT
Local and long distance service – approximately 8 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
Internet Access – Minimum 50 Mb/25 Mb bandwidth. Applicant may consider other bandwidths. Terminating address for this circuit is 6966 Milum Rd, Lead Hill, 72644. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
DISQUALIFICATION FACTOR CATEGORY 2: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the ATTACHED instructions document for more detail.
DISQUALIFICATION FACTOR CATEGORY 2: Vendors wishing to SUBMIT BIDS FOR CATEGORY TWO must attend a mandatory SITE ON EITHER MARCH 6, 2015 FROM 9:00 AM TO 11:00 AM OR MARCH 13, 2015 FROM 9:00 AM TO 11:00 AM.
If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.
We wish to have our entire campus re-wired in Cat6 cable. We wish to have a maximum of 6 ethernet ports per classroom and depending upon the work area between 2 and 4 ethernet ports.
Next we prefer to move over from unmanaged to managed Layer 2 switches. We will need 20 10/100/1000 managed switches. We will also need the appropriate amount of Gbic’s as our campus is wired for fiber.
Additionally, we will require Wireless AP’s to provide for our current traffic and move away from our current coverage based outline to a density based outline that will allow us to support a 1:1 initiative.
Continuing on we would like to replace add on a dedicated firewall and caching server.
Finally, all switches and servers will need to have rack mounted/free standing UPS devices.
CAT 6 CABLING: The intention is to have the entire campus rewired with Cat 6 cabling. This will require a rip out and replace of all existing cabling. This will mean new drops for classrooms and work areas and all items must be labeled at the individual outlet and on any cabling that traverses the campus for easy recognition and troubleshooting back to the switch(es).
Each classroom will require 2 separate cable drops connecting to 2 separate 2 port wall outlets (Total of 4 per classroom) that are to be clearly labeled at the outlet and the cable labelled as to which switch and port it will connect to. Non-classroom work areas will require 1 drop with 2 port outlets per office.
MANAGED SWITCHES AND GBICS: The next items required are: 12 48 port/4 SFP 10/100/1000 managed switches and 8 24 port/2 SFP 10/100/1000 managed switches. Gbic’s/Mini-Gbic's for the above will be necessary as well. Our current fiber patch cables are ST-LC and between switch fiber connectors LC-LC.
ACCESS POINTS: Additionally, we wish to expand our current wireless network and plan towards classroom density to support a future 1:1 (1 district supplied device to each 1 student) initiative. We currently have 22 Aerohive devices but are only modeled for coverage across the campus.
FIREWALL/CACHING SERVER: Next, we hope to add on a basic firewall that may perform double duty as a caching server. Plan for 500 devices.
UPS DEVICES: Finally, we will need UPS devices for the above items, 18 UPS for switches, 1 for firewall/caching server for a total of 19 UPS devices.
| Year18RequiredBMICTemplate20.xlsm |
| Year18RequiredICTemplate6728.xlsm |
| Year18RequiredTemplateInstructions4.pdf |
| LeadHillTechnologyEquipmentMap.pdf |
Answer:
No, we will not need new racks.
Answer:
They are 2 year old AP120 units (mostly) and have since been superseded by AP121's. We could go either way but it future proofs our infrastructure better if we shoot for brand new AP's.
Answer:
250 minutes.
Answer:
We have added the only map we have available at this time. The only copper wire phone equipment that I'm aware of resides in A-5. There is no preference on switch hardware, we have used HP switches in the past and they've been pretty reliable. I would entertain a complete replacement of the wireless infrastructure. The Aerohive units have been extremely solid to date. We plan to move to a 1-1 model in the coming year(s), we will need to have AP's that can service 2 classrooms at a time and support roughly 70 connecting devices at a time to cover those 2 areas.
Answer:
We plan to re-use.
Answer:
28
Answer:
Not this cycle, no
Answer:
Yes, this is acceptable. I would prefer it be possible to centrally managed however
Answer:
20 is correct
