All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Benton School District
IFCB Posted : Jan 29, 2015
Bid Deadline : Thursday, Feb 26, 2015

Questions Due By : Thursday, Feb 19, 2015
Applicant Address : Benton, AR 72015
IFCB ID : 636000001311003

IFCB Requirements :
 ·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
·       
 
DISQUALIFICATION FACTOR project 1: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.
 
·         DISQUALIFICATION FACTOR project 1: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.
 
·         DISQUALIFICATION FACTOR PROJECT 1: VENDORS WISHING TO SUBMIT BIDS FOR PROJECT 1 MUST ATTEND A MANDATORY SITE VISIT DURING THE DATES LISTED BELOW. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND A MEETING WILL BE DISQUALIFIED.
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DISQUALIFICATION FACTOR project 2: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.
 
·         DISQUALIFICATION FACTOR project 2: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.
 
·         DISQUALIFICATION FACTOR project 3: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.
 
·         DISQUALIFICATION FACTOR project 3: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.
 
·         DISQUALIFICATION FACTOR PROJECT 3: VENDORS WISHING TO SUBMIT BIDS FOR PROJECT 3 MUST ATTEND A MANDATORY SITE VISIT DURING THE DATES LISTED BELOW. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND A MEETING WILL BE DISQUALIFIED.
·        
If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order
to accurately track those budgets, please break up your bid by each school.

Services and Equipment Requested :
 Local phone service including PRI circuit – Approx. 100 DID lines. The terminating address for the PRI circuit is 207 W. Conway, Benton, AR 72015; (501)778. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

category two:

PROJECT 1 - fiber:

DISQUALIFICATION FACTOR project 1:
Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the ATTACHED instructions document for more detail.

DISQUALIFICATION FACTOR PROJECT 1:
Vendors wishing to SUBMIT BIDS FOR CATEGORY TWO project 1 must attend a mandatory SITE ON EITHER fEBRUARY 6, 2015 AT 9:00 AM OR FEBRUARY 13, 2015 AT 9:00 AM.
 
DISQUALIFICATION FACTOR project 1: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.
 
If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

There is an additional document available for download which provides details for the Applicant’s Category 2 projects and lists preferred equipment, however bids for functional equivalents will be accepted.

PROJECT 2 - switch:

DISQUALIFICATION FACTOR project 2:
Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the ATTACHED instructions document for more detail.

DISQUALIFICATION FACTOR project 2:
VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.
 
If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

Voluntary Site Visits are scheduled for February 6, 2015 at 9:00 am and February 13, 2015 at 9:00 am.

There is an additional document available for download which provides details for the Applicant’s Category 2 projects and lists preferred equipment, however bids for functional equivalents will be accepted.

PROJECT 3 - ups:

DISQUALIFICATION FACTOR project 3:
Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the ATTACHED instructions document for more detail.

DISQUALIFICATION FACTOR PROJECT 3:
Vendors wishing to SUBMIT BIDS FOR CATEGORY TWO PROJECT 3 must attend a mandatory SITE ON EITHER fEBRUARY 6, 2015 AT 9:00 AM OR FEBRUARY 13, 2015 AT 9:00 AM.
 
DISQUALIFICATION FACTOR project 3: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.
 
If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

There is an additional document available for download which provides details for the Applicant’s Category 2 projects and lists preferred equipment, however bids for functional equivalents will be accepted.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

Year18RequiredICTemplate47.xlsm
Year18RequiredTemplateInstructions94.pdf
BentonC2Projects.docx

Questions Received with Applicant Answers   ( Ask Questions? )




Are there any additional walk-thru dates available before the due date for the RFP response?

Answer:
 I’m afraid not. We are very busy getting ready for PARCC, and the walk-throughs take time that we do not have to spare.

We see you have listed 3 different switch models for the IDF. What are you anticipating to be the quantity of each for all the IDF's? Thank you

Answer:
 We want the same switch in all IDF’s so any of the three models can be bid for the total quantity required.

We see that Project 1 included updated MDF to IDF connections to single mode fiber. Should respondents for Project 2 only quote single mode (LR) 10g optics?

Answer:
 Yes