Tomball ISD | 422780001314497

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Tomball ISD

IFCB Posted : Feb 2, 2015

Bid Deadline : Friday, Mar 6, 2015

Questions Due By : Monday, Mar 2, 2015

Applicant Address : Tomball, TX 77375

IFCB ID : 422780001314497

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·
DISQUALIFICATION FACTOR: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

· DISQUALIFICATION FACTOR project: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.

·
If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

Services and Equipment Requested :

UPDATE 3/2/2015: THE BID DEADLINE HAS BEEN EXTENDED TO 3/6/2015

WAN Connections – Minimum 20 x 1 GB bandwidth. From the hub at 1302 Keefer St. Suite B, Tomball, Texas 77375 (sometimes referred to as 133 Buvinghausen St) to the following addresses:

School Name Street City Zip Phone

1. Lakewood Elementary, 15614 Gettysburg Drive, Tomball, 77377, 281-357-3260

2. Canyon Pointe Elementary, 13002 Northpointe Blvd., Tomball, 77377, 281-357-3122

3. Willow Creek Elementary, 18302 North Eldridge Parkway, Tomball, 77377, 281-357-3080

4. Decker Prairie Elementary, 27427 Decker Prairie Rosehill Rd., Magnolia, 77355, 281-357-3134

5. Creekside Forest Elementary, 5949 Creekside Forest, The Woodlands, 77389 281-357-4526

6. Timber Creek Elementary, 8455 Creekside Green Dr., The Woodlands, 77389, 281-357-3060

7. Rosehill Elementary, 17950 Waller Tomball Rd., Tomball, 77377, 281-357-3075

8. Tomball Elementary, 1110 Inwood Street, Tomball, 77375, 281-357-3280

9. Creekview Elementary, 8877 W New Harmony Trail, The Woodlands, 77375 (New facility)

10. Wildwood Elementary, 13802 Northpointe Blvd, Tomball, 77377 (New facility)

11. Oakcrest Intermediate, 18202 Shaw Road, Tomball, 77377 (New facility)

12. Tomball Intermediate, 723 West Main, Tomball, 77375, 281-357-3150

13. Tomball Junior High, 30403 Quinn Road, Tomball, 77375, 281-357-3000

14. Willow Wood Junior High, 11770 Gregson Rd., Tomball, 77377, 281-357-3030

15. Tomball High, 30330 Quinn Road, Tomball, 77375, 281-357-3220

16. Tomball Memorial High, 19100 Northpointe Ridge Lane, Tomball, 77377, 281-357-3230

17. Ancillary Services, 1110 Baker Drive, Tomball, 77375, 281-357-3170

18. Aquatic Center Natatorium, 13850 Zion, Tomball, 77375, 281-357-3115

19. Transportation, 1055 Baker Drive, Tomball, 77375, 281-357-3193

20. Central Administration, 310 Cherry St., Tomball, 77375, 281-357-3100

CATEGORY 2

DISQUALIFICATION FACTOR CATEGORY TWO: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the ATTACHED instructions document for more detail.

DISQUALIFICATION FACTOR project: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.

If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

There are additional documents available for download that provide the details for Applicant’s Category Two projects. Bids for functional equivalents of Applicant’s preferred equipment will be accepted.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

Year18RequiredICTemplate8961.xlsm
Year18RequiredTemplateInstructions48.pdf
WirelessNetworkForm470TechnicalRequirements.docx
013015creekviewtechplan.pdf
013015oakcresttechplan.pdf
013015wildwoodtechplan.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

What type of WAN network is Tomball ISD looking for- MPLS, PTP, VPLS? What traffic is going over the network that might require CoS? What type of queuing for Cos is needed? (% of Bandwidth, ToS of DiffServ) What are the internet drains required or is this all a private network? The Bid states minimum 20X1Gbps, Is this each site needs 1Gbps service or the Hub site needs minimum 1G out to 20 sites Will you manage your own WAN network and/or be proving WAN equipment? Thank you

Answer:
What type of WAN network is Tomball ISD looking for- MPLS, PTP, VPLS?

PTP

What traffic is going over the network that might require CoS? What type of queuing for Cos is needed? (% of Bandwidth, ToS of DiffServ)

Any CoS or QoS will be handled by Customer Equipment

What are the internet drains required or is this all a private network?

This is all Private

The Bid states minimum 20X1Gbps, Is this each site needs 1Gbps service or the Hub site needs minimum 1G out to 20 sites

Each site needs 1Gbps

The correct count is 21 x 1Gbps

Will you manage your own WAN network and/or be proving WAN equipment?

Could you please explain why each AP must have 2 Gb ports? Thank you.

Answer:
We need 2 x 1 Gbps ports for 802.11 ac

Thanks for the quick response. Cisco and Cisco Meraki can support the same throughput with 1x 1Gb port. We would like to submit a bid that we believe would other than having 2x 1Gb ports, meet your requirements. May we have an exception if we are in fact able to support the same effective throughput with our 802.11ac access points? Thank you.

Answer:
We prefer that vendors bid the requested specifications. We may choose to award more points to those vendors that bid to the specifications listed.

What is the service start date needed for the WAN?

Answer:
We are looking at 7/1/2015.

When are the new facilities expected to be built/completed?

Answer:
Sometime between June and Jully

Will the district consider a solution delivering 10Gb to each site?

Answer:
Yes we will.

Are vendors required to bid any POE switching equipment for this RFP?

Answer:
No

Are vendors required to bid any cabling for this RFP?

Answer:
No

Are vendors required to bid any other supplementary equipment for this RFP

Answer:
No

Are vendors required to bid any other supplementary services for this RFP?

Answer:
No

Please explain in more detail the â€˜hitless failover in case of controller failureâ€™ requirements

Answer:
If one controller should fail, the second controller must be able to take over all the access points automatically.

Please advise if the controller should be sized to support only the access points deployed at the three sites or the entire Tomball School District? Thank you.

Answer:
If it is a centralized controller, it will need to support growth for additional campuses around the District up to over 1,024 devices.

Question deadline has been reached.