East Prairie School District R2

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 19, 2015

Bid Deadline : Monday, Feb 16, 2015

Questions Due By : Monday, Feb 9, 2015

Applicant Address : East Prairie, MO 63845

IFCB ID : 122410001299761

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·
E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·
DISQUALIFICATION FACTOR: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

· DISQUALIFICATION FACTOR: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.

· If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

Services and Equipment Requested :

UPDATE: 1/20/15, WE WILL ALLOW FOR ONE VOLUNTARY SITE VISIT

Wednesday January 28, 2015 at 10:00 am
East Prairie Board of Education
304 E Walnut St.
East Prairie, MO. 63845

It is located next to East Prairie High School and just south of East Prairie Jr. High School.

We will meet at this office and then walk across the street to the building for the walk through.

Local phone service – Approx. 43 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Approx. 43 lines.

Cellular phone service – Approx. 3 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

CATEGORY 2

DISQUALIFICATION FACTOR CATEGORY TWO: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the ATTACHED instructions document for more detail.

DISQUALIFICATION FACTOR CATEGORY TWO: VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.

If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

Install:

Wireless coverage for Jr. High Gym/Cafeteria with necessary access points. Must be compatible with district’s current unifi controller.
Fiberoptics necessary for building uplink.
All cabling for internal connections to include mounted racks and cabinets, switches, UPS, patch panels, etc.
Maximum of 10 drops

Doyle Elementary

Approx. 3 – HP JE006A 24 port ProCurve

Approx. 3 – HPJE009A 48 port ProCurve

Approx. 6 – HP J4858C Gig Fiber SFP Trans.

Approx. 3 – 3 meter mm Fiberoptic Patch Cable SC-LC

Approx. 4 – 3 meter mm Fiberoptic Patch Cable ST-LC

Approx. 7 – APC UPS 1000 VA or greater (Rack Mount)

Bids for functional equivalents of Applicant’s preferred equipment will be accepted. Applicant prefers new equipment.

Martin Elementary

Approx. 1 – HP JE006A 24 port ProCurve

Approx. 4 – HP JE009A 48 port ProCurve

Approx. 3 – HP J4858C Gig Fiber SFP Trans.

Approx. 2 – 3 meter mm Fiberoptic Patch Cable ST-LC

Approx. 2 – APC UPS 1000 VA or greater (Rack Mount)

Bids for functional equivalents of Applicant’s preferred equipment will be accepted. Applicant prefers new equipment.

Jr. High

Approx. 1 – HP JE006A 24 port ProCurve

Approx. 1 – HP JE009A 48 port ProCurve

Approx. 2 – HP J4858C Gig Fiber SFP Trans.

Approx. 2 – 3 meter mm Fiberoptic Patch Cable ST-LC

Approx. 3 – APC brand UPS 1000 VA or greater (Rack Mount)

Bids for functional equivalents of Applicant’s preferred equipment will be accepted. Applicant prefers new equipment.

High School

Approx. 4 – HP JE006A 24 port ProCurve

Approx. 5 – HP JE009A 48 port ProCurve

Approx. 15 – HP J4858C Gig Fiber SFP Trans.

Approx. 4 – 3 meter mm Fiberoptic Patch Cable SC-LC

Approx. 16 – 3 meter mm Fiberoptic Patch Cable ST-LC

Approx. 11 – APC UPS 1000 VA or greater (Rack Mount)

Bids for functional equivalents of Applicant’s preferred equipment will be accepted. Applicant prefers new equipment.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

Year18RequiredICTemplate97.xlsm
Year18RequiredTemplateInstructions12.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Is there a time a date set for a walk thru?

Answer:
Wednesday January 28, 2015 at 10:00 am

East Prairie Board of Education
304 E Walnut St.
East Prairie, MO. 63845

It is located next to East Prairie High School and just south of East Prairie Jr. High School.

We will meet at this office and then walk across the street to the building for the walk through

Is there a mandatory walk-through for this IFCB? If so, what is that date and time?

Answer:
Not mandatory, but we will allow one voluntary one.

Wednesday January 28, 2015 at 10:00 am
East Prairie Board of Education
304 E Walnut St.
East Prairie, MO. 63845

It is located next to East Prairie High School and just south of East Prairie Jr. High School.

We will meet at this office and then walk across the street to the building for the walk through

Do we need to bid the install, cabling, drops or can we quote only the networking hardware portion of the request?

Answer:
The project needs to be all in one. The other items we have listed by building is strickly hardware. No install or cabling.

Can a listing be provided for all telephone numbers by location and type (POTS or PRI)?

Answer:
We do not have that information.

Question deadline has been reached.