Calera School District 48 | 535170001289273

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Calera School District 48

IFCB Posted : Jan 8, 2015

Bid Deadline : Thursday, Feb 5, 2015

Questions Due By : Thursday, Jan 29, 2015

Applicant Address : Calera, OK 74730

IFCB ID : 535170001289273

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· DISQUALIFICATION FACTOR: MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors must use the Year 18 Required BMIC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

· If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

Services and Equipment Requested :

Category 2

Basic Maintenance of Internal Connections:

DISQUALIFICATION FACTOR: MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

DISQUALIFICATION FACTOR: Because USAC now requires data-entry of every line item on a contract,
vendors bidding on the Category Two Basic Maintenance of Internal Connections request are REQUIRED to submit bids using the “Year 18 Required BMIC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the instructions tab on the document for more detail.

If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

There is another document associated with this IFCB available for download that details the equipment list for maintenance.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

Year18RequiredBMICTemplate57.xlsx
CaleraY18ICBMIC.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Could you please provide the location of the individual equipment listed in the Basic Maintenance list so we can properly assign our bids to each entity (High School, Elementary). - Thanks!

Answer:
Firewall maintenance 1 x Palo-Alto PA500 Firewall/router-located in HS Building For entire District

Switch maintenance 4 x HP ProCurve 4108GL- Located 2-HS, Elem, AG

Switch maintenance 4 x HP ProCurve 2524-Located EC, HS, 2-Elem

Switch maintenance 6 x D-Link DSS24 Located 2-HS, Elem, AG, EC, Gym

Switch maintenance 2 x Linksys SR44 Located in HS

Cat 5e drops Approx. 250

GBIC Approx. 10-4-HS, 2-Elem, 2-AG, EC, Gym

Battery Backup maintenance 11 x Minuteman Enterprise E1500 Battery Backups-5-HS 3-ELEM 3-EC

Question deadline has been reached.