·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

·        SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE CATEGORY 2 PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

·        DISQUALIFICATION FACTOR CATEGORY 2: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

UPDATE 1/16/15: FOUR NEW ATTACHMENTS HAVE BEEN ADDED, Q&A FROM WALKTHROUGHS, PHOTOS OF NORTHSIDE, HEAT MAPS, AND MAPS OF ALL CAMPUSES.

UPDATE 1/15/15: C2 Project below states this is for 7 campuses. It is actually for 8 campuses. The information for all 8 campuses has been included with the information available for download and we are not changing the items requested. We're just notifying vendors this project is for 8 campuses, not 7.

Local phone service including 3 PRI circuits – Approx. 1,600 DID lines and 185 analog/POTS lines. The terminating address for two circuits is 1700 9^th Ave N., Texas City, 77590; (409) 924 and the third is at 1431 9^th Ave N, Texas City, 77590 (409)224. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

Long distance service – Approx. 1,785 lines

Cellular phone service – Approx. 2 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access - Minimum DSL bandwidth; the terminating address for this circuit is 3301 Loop 197, Texas City,77590. Higher bandwidths may be considered.

Category 2 Project

DISQUALIFICATION FACTOR: Vendors must use the Year 18 required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. Please see instructions tab on the document for additional information.

DISQUALIFICATION FACTOR – Vendors are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified. 

Texas City ISD is looking to increase its current wireless to provide BYOD service to the campuses.

Approx. 600 access points capable of supporting Wireless N / AC over 7 campuses.
Approx. 20 Switches for the access points
Approx. 300 drops for the access point locations
Approx. 600 wireless licenses and controllers or new controllers to manage the wireless devices.

If additional core switches are needed they should be capable of supporting the throughput necessary to the campuses.

Texas City will provide blueprints.  There is an additional document available for download with additional information about this project. There will be two voluntary site visit dates – Thursday, January 8, 2015 in the afternoon and Thursday, January 15, 2015. If you wish to attend a site visit, you must RSVP to Todd English at tenglish@tcisd.org to set up a time. This email address is only to RSVP, all questions and bids must still be submitted via the IFCB.