Dover Public School Dist 17

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 23, 2014

Bid Deadline : Friday, Jan 23, 2015

Questions Due By : Friday, Jan 16, 2015

Applicant Address : Dover, AR 72837

IFCB ID : 913810001280452

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·
E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

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DISQUALIFICATION FACTOR CATEGORY TWO: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

· DISQUALIFICATION FACTOR CATEGORY TWO – VENDORS WISHING TO SUBMIT BIDS FOR PROJECT MUST ATTEND A MANDATORY SITE VISIT DURING THE DATES LISTED BELOW. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND A MEETING WILL BE DISQUALIFIED.

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If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

Services and Equipment Requested :

UPDATE: 1/15/15 - THREE DOCUMENTS HAVE BEEN ADDED - ES FLOOR PLANS, PROPSED MS BLDG, AND QUESTIONS ASKED AND ANSWERED FOR WALKTHROUGH

Local phone service – Approx. 73 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Approx. 73 lines.

Cellular phone service – Approx 8 lines. Text messaging for all lines and data plans for three lines preferred. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Category 2:

DISQUALIFICATION FACTOR: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the instructions tab on the document for more detail.

DISQUALIFICATION FACTOR: Vendors wishing to SUBMIT BIDS FOR CATEGORY TWO must attend a mandatory SITE VISIT which must be scheduled in advance for TuEsday JAN 13th, WEDNESDay JAN 14TH, OR THURSDAY JAN 15TH. Please email sandy.warhurst@doverschools.net to schedule a time for one of these dates. This email is to RSVP only. All questions and bids must still be submitted via the IFCB.

If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

There are two additional documents available for download that provide the details and floor plans for Applicant’s Category Two Projects.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

Year18RequiredICTemplate10.xlsx
DoverC2Projects.docx
Doverfloorplans.pdf
ProposedMSwithfootage.pdf
elemfloorplan.jpg
QuestionsAnsweredDuringWalkthrough.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Please provide a physical site listing along w. quantity and type of lines needed at each site.

Answer:

135 COLLEGE ST DOVER, AR 72837	1
170 COLLEGE ST DOVER, AR 72837	1
203 COLLEGE ST DOVER, AR 72837	6
131 HILL ST DOVER, AR 72837	1
117 HILL St DOVER, AR 72837	1
101 PIRATES LP DOVER, AR 72837	8
380 PIRATES LOOP DOVER, AR 72837	1
399 PIRATES LP DOVER, AR 72837	1
9371 MARKET St DOVER, AR 72837	3
9371 SR 7 N DOVER, AR 72837	5
143 WATER ST DOVER, AR 72837	1
325 DOVER, AR 72837	1
75 PINE HILL RD DOVER, AR 72837	6

Is the District wanting to purchase the equipment, or are they wanting the Service Provider to own, configure, install, and support the wireless network as a turnkey solution?

Answer:
No, we are not “seeking a managed wireless service (where Vendor owns, configures, installs, maintains, and supports the equipment for the life of the contract)”.

We will be purchasing the hardware along with the license to work with our current wireless management solution.

Is Dover Schools seeking a managed wireless service (where Vendor owns, configures, installs, maintains, and supports the equipment for the life of the contract), or is the District simply seeking to purchase the hardware/software, and planning to configure/install/support with internal staff?

Answer:
No, we are not “seeking a managed wireless service (where Vendor owns, configures, installs, maintains, and supports the equipment for the life of the contract)”.

We will be purchasing the hardware along with the license to work with our current wireless management solution.

Question deadline has been reached.