Paris School District | 746980001273873

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Paris School District

IFCB Posted : Dec 16, 2014

Bid Deadline : Tuesday, Jan 13, 2015

Questions Due By : Tuesday, Jan 6, 2015

Applicant Address : Paris, AR 72855

IFCB ID : 746980001273873

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· DISQUALIFICATION FACTOR: Vendors must use the Year 18 Required IC Template when submitting a bid. Vendors that submit bids that do not use this template will have their bids disqualified. See IFCB for details.

· CATEGORY 2 PROJECT – SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

· If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

Services and Equipment Requested :

Local phone service – Approx. 31 POTS/analog lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

District is considering adding PRI circuit. PRI circuit terminates at 2000 E Wood St., Paris, AR 72855; (479)963. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding this service, please identify the amount to be cost-allocated out for any ineligible DID lines.

Cellular phone service – Approx 12 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access - Minimum 100 Mb bandwidth. May consider other bandwidths. The terminating address for this circuit is 2000 E. Wood St, Paris, 72855; (479)963.

Category 2 Network Upgrade Project:

Aerohive AP370 or functional equivalent– Approx. 1

Aerohive AP170 or functional equivalent – Approx. 1

Aerohive AP230 or functional equivalent – Approx. 42

Procurve modular switches or functional equivalent – Approx. 2 with 6 module slots and at least 44 POE+ ports plus 24 gb ports that are also 10gb compatible.

DISQUALIFICATION FACTOR: Because USAC now requires data-entry of every line item on a contract, vendors bidding on the Category Two Internal Connections request are REQUIRED to submit bids using the “Year 18 Required IC Template.” Vendors that submit bids that do not use this template will have their bids disqualified. Please be aware that this a new requirement of CRW Consulting. Please see the instructions tab on the document for more detail.

DISQUALIFICATION FACTOR:VENDORS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED.

If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

Year18RequiredICTemplate79.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Will there be any installation or configuration services required for any part of this project? Do you have the breakdown by building of the placement of the equipment listed for the required spreadsheet? How many years of Hivemanager would you like quoted? Will an onsite visit be required to bid on the category 2 project?

Answer:
We will be installing and configuring ourselves. We have been purchasing 5yr hive manager but will accept bids for one year as well. We will not need an onsite visit.

Good afternoon, Regarding your Erate Category 1 request for telephone service for the district, are you interested in SIP Trunk service, that can be delivered either in SIP or as plain telephone lines?

Answer:
No

Question deadline has been reached.