All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Clinton ISD 99
IFCB Posted : Nov 14, 2014
Bid Deadline : Friday, Dec 12, 2014

Questions Due By : Friday, Dec 5, 2014
Applicant Address : Clinton, OK 73601
IFCB ID : 467210001251672

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·        If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

 

·        MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A)CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICUALR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL WILL BE DISQUALIFIED.

 

·        SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

 SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE MAINTENANCE PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF THE MAINTENANCE PROJECT WILL BE DISQUALIFIED.


Services and Equipment Requested :

Local phone service – Approx. 44 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Approx. 44 lines

Cellular phone service – Approx. 2 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet access - Minimum 500 Mb bandwidth. Applicant may consider additional bandwidths. The terminating address for this circuit is 1001 Orient Avenue, Clinton, OK 73601 (580)323. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for email, web hosting, and content filtering. If your bids for Internet access include any ineligible services, please identify the amount to be cost-allocated out for email, web hosting, and content filtering or other bundled ineligible services.

Hosted VOIP phone service including long distance service – For approx. 250 handsets scalable as needed up to 300 handsets. Please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

CATEGORY 2 PROJECT:

DISQUALIFICATION FACTOR - VENDORS ARE REQUIRED TO BID THE ENTIRE C2/HARDWARE  PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF THE HARDWARE PROJECT WILL BE DISQUALIFIED. 

There is another document associated with this IFCB available for download that details the category 2 project. The document lists equipment that the applicant prefers – the applicant will also accept functional equivalents of said items.

Basic Maintenance of Internal Connections:

DISQUALIFICATION FACTOR - VENDORS ARE REQUIRED TO BID THE ENTIRE C2/MAINTENANCE  PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF THE MAINTENANCE PROJECT WILL BE DISQUALIFIED. 

MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

There is another document associated with this IFCB available for download that details the equipment list for maintenance.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

ClintonISD99C2.xlsx
ClintonISD99BMIClist.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are there any other additional RFP's being released or already released for this district? Specifically pertaining to WAN?

Answer:
No

How many Direct Dials are there?

Answer:
 Not sure what this is either.  All 250 phones need to be fully functioning.

How many Extension-Only phones are there?

Answer:
 I'm not sure what is meant by this.  All of our current 250 VoIP phones are fully functioning phone.  This is what we want.

How many voicemail boxes are needed?

Answer:
 250

If no what is our drop dead date? Thank you, Ron

Answer:
 No idea what you are asking here

Just to clarify, can service providers can bid on the Category 2 Project - Hardware only? Or do we also need to bid on the maintenance aspect? Does the hardware require installation services? Will you accept refurbished product for the C2 Hardware project?

Answer:
 Yes, you can bid on just the hardware project, but you have to bid all of the requested equipment. The hardware will not require installation services.  We prefer NOT to have refurbished product for the C2 hardware projects.

Can you provide the current brand/model# of the phones/phone system currently being used? Also, can you provide the number of phones being used at each location/building?

Answer:
 We currently have both Polycom SoundPointIP 331 and Polycom SoundPointIP 550.  Generally administrators and secretaries have the 550's and the rest of the staff have 331's. 

We have 239 total devices, but would like to increase to 250. 

We have approximately 40 Polycom SoundPointIP 550 and the remaining are Polycom SoundPointIP 331 

The breakdown of phones by building can be calculated from the document at the address below by looking at each individual school tab "by extension".​​

https://docs.google.com/a/clintonokschools.org/spreadsheet/ccc?key=0ArSCOOKv5INZdG5HdmxsWWZna19KSjFaWUdyckhKQ1E&usp=sharing

Can you provide the PBX system (vendor/model number info) that is currently being utilized? From reading, am I assuming correctly that 44 lines of service are currently being utilized among the 239 total devices?

Answer:
 We have 44 long distance lines with ATT for fire and fax lines.  These are completely separate from our  239 VoiP lines which we currently have through Jive.

Are all the locations/schools network connected back to a central location (such as the 1001 Orient location) with one PBX phone system or does each location have it's own PBX phone system/equipment?

Answer:
 It's all connected back to the middle school.